Executive Office Manager/Project Manager

Executive Office Manager/Project Manager/Executive assistant to CEO & CFO

San Francisco, CA | Union Square | Onsite

$100,000-$120,000 + discretionary bonus

Exceptional candidates slightly above the range may be considered.

This is not your typical Executive Assistant role.

If you're the person who sees something inefficient and thinks, "There has to be a better way to do this," keep reading.

We're seeking an Executive Office Manager/Project Manager to support the CEO, CFO, and Corporate Office of a collaborative, family-owned enterprise in San Francisco.

Yes, there will be executive support. But this opportunity goes much further.

You'll help leadership drive projects forward, create order from ambiguity, improve processes, organize information, modernize systems, and make sure important commitments don't fall through the cracks.

Think:

Executive Assistant + Project Coordinator + Business Operations + Office Operations

The right person is proactive, highly organized, emotionally intelligent, comfortable with technology, and energized by figuring things out.

What You'll Do

Keep priorities moving

• Attend leadership meetings and capture decisions, commitments, and action items

• Maintain visibility into important projects and organizational priorities

• Follow up with stakeholders and keep initiatives moving toward completion

• Anticipate needs and help leadership distinguish what's urgent from what can wait

• Bring structure and accountability to competing priorities

Build better ways of working

• Identify opportunities to streamline processes and eliminate unnecessary manual work

• Help modernize workflows, information, and document-management practices

• Support organizational and process-improvement initiatives

• Assist with projects involving document organization, cloud-based tools, and modernization

• Explore practical uses of automation and AI-enabled productivity tools

Own projects and operational details

• Coordinate cross-functional projects and special initiatives

• Track deadlines, deliverables, and follow-up

• Coordinate vendors

• Research problems and help develop practical solutions

• Support day-to-day corporate office operations

Partner with executives

• Coordinate executive priorities and communications

• Manage calendars and scheduling as needed

• Prepare agendas, materials, meeting notes, and summaries

• Support shareholder communications and family governance activities

• Help reduce the administrative load on senior leadership so they can stay focused on the business

You'll Thrive Here If You…

• See a problem and instinctively start thinking about solutions

• Can take an end goal and run with it

• Don't need a detailed playbook for every assignment

• Are proactive rather than reactive

• Know how to respectfully hold people accountable

• Can navigate different personalities and leadership styles

• Have excellent judgment, discretion, and emotional intelligence

• Stay calm when priorities shift

• Enjoy creating structure where it doesn't yet exist

• Are curious about technology and how it can make work better

• Care more about getting the right outcome than getting the credit

What We're Looking For

• 5+ years of experience across executive support, business operations, project coordination, office operations, administrative leadership, or a related area

• Demonstrated experience improving a process, implementing a system, or driving an operational improvement

• Strong project coordination, organization, and communication skills

• Confidence interacting with senior executives and multiple stakeholders

• Technology fluency and a willingness to learn new platforms quickly

• Experience with Microsoft 365, SharePoint, Copilot, automation, or similar productivity tools is a plus

• Bachelor's degree preferred; equivalent professional experience will also be considered

Your title today might be Executive Assistant, Executive Business Partner, Office Manager, Operations Coordinator, Project Coordinator, Business Operations Professional, or Project Manager.

We care more about what you've accomplished than what your title says.

Why This Role Is Different

This is an opportunity to become a true force multiplier for leadership.

You won't simply manage tasks. You'll help improve how work gets done.

You'll have exposure to executive leadership while contributing to projects involving organizational improvement, technology, operations, documentation, and process modernization. The environment is collaborative and relationship-driven, with an emphasis on flexibility, professionalism, and quality of life.

Location & Compensation

Union Square, San Francisco

This position is onsite, particularly during onboarding, with the corporate team generally working from the office. The location is accessible by BART. Flexible start/end times are available, and routine overtime is not expected.

Base salary: $100,000-$120,000 + discretionary annual bonus

Exceptional candidates slightly above the range may be considered.

The Bottom Line

If you're looking for an Executive Assistant position where you simply receive tasks and execute them, this probably isn't the right opportunity.

But if you're someone who asks:

"What are we trying to accomplish?"

"How can I make this easier?"

"Is there a better process?"

"What needs to happen next?"

…we'd love to hear from you.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details: $100,000.00 to $120,000.00 per year

Search managed by: Felisha Ferrone

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.