Executive Secretary 11

Executive Secretary 11

Salary

$2,125.60 - $2,906.40 Biweekly

Location

Lansing, MI

Job Type

Permanent Full Time

Job Number

2301-26-BTS001

Department

Department of State

Opening Date

10/14/2026

Closing Date

10/24/2026 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

• Description
• Benefits
• Questions

Job Description

POSITION DUTIES - This position provides administrative support to the Bureau of Technology Services. The executive secretary coordinates recurring operational tasks, supports meetings and communication workflows, assists hiring and personnel processes, and helps track procurement and invoicing activities. The role enhances bureau efficiency through organized documentation, consistent follow-through, and flexible support across multiple functional areas.

APPOINTMENT TYPE/BENEFITS - This position is Full-Time. Therefore, you would be eligible to participate in the benefits offered by the state.

Position Description - Executive Secretary 11

MDOSJOBS

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

Six years of office experience involving administrative support practices, including four years equivalent to experienced (E7) level administrative support work, Secretary 7, or Legal Secretary 7; three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to a Division Head Legal Secretary 10 or Executive Secretary E10.

Additional Requirements and Information

You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

Please attach a resume and cover letter. Failure to do so may result in your application being screened out of the selection process.

Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.

View the job specification at:

Job Specification

Michigan Veterans Affairs Agency

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc.

Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan's affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

EXCSECE - Do you possess at least an educational level typically acquired through the completion of high school.

• Yes
• No

02

Are you related to anyone working at the Department of State (Secretary of State)?

• Yes
• No

03

If you answered "yes" to question #4, please list the name of each relative. If you answered "no" to question #4, please enter "none".

04

Are you a current Michigan Department of State employee?

• Yes
• No

05

Please list all previous names, to include name at birth and any alias name(s) used. If you do not have any previous/alias names, please enter "none".

06

Do you have previous experience handling sensitive material or highly confidential information?

• Yes
• No

07

If you answered yes to question 6, please explain your experience. If you do not possess this experience, please enter, "none."

08

How many years of experience do you have composing correspondences, reports and other documents for leadership or stakeholder groups?

• None
• Less than one year
• 1 year - 3 years
• 3 years - 5 years
• More than 5 years

09

Please provide a brief overview of the experience you have composing correspondences, reports and other documents for leadership or stakeholder groups? If you do not possess this experience, please enter "none".

10

How many years of experience do you have with coordinating meeting, taking notes and following up on tasks related to meetings?

• None
• Less than one year
• 1 year - 3 years
• 3 years - 5 years
• More than 5 years

11

How many years of experience do you have maintaining and organizing information across multiple platforms, while ensuring content remains aligned with evolving standards?

• None
• Less than 1 year
• 1 year - 3 years
• 3 years - 5 years
• More than 5 years

12

Provide a brief explanation of how your experience and knowledge will add value to this position. If you do not possess this experience, please enter, "none."

13

Please provide a brief writing sample describing a time when you needed to communicate important information to a colleague, supervisor, client, or other stakeholder. Please describe the situation, what information needed to be communicated, and how you communicated it. Your response should demonstrate your ability to communicate clearly, professionally, and appropriately for your audience. Please keep your response to 150-250 words. Did you remember to attach your writing sample?

• Yes
• No

14

Did you attach a copy of your resume and cover letter? Failure to attach a resume and cover letter may result in your application being screened out of the selection process.

• Yes
• No

15

Please select all that apply from the options below: (Note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Failure to answer this question honestly may result in being sanctioned from employment with MDOS.

• I have been dismissed within the last two years
• I have resigned in lieu of discipline or dismissal within the last two years
• I have been suspended without pay within the last two years
• I have received an unsatisfactory performance rating within the last two years
• I have received a written reprimand within the last two years
• I have signed a last chance agreement with MDOS within the last two years
• I certify that none of the above circumstances apply to me

Required Question

Employer State of Michigan

Department Department of State Address SOSEmployment@michigan.gov

P.O. Box 30775

Lansing, Michigan, 48909