Facilities & Administrative Coordinator

Location: Greenville, SC (Onsite)
Duration: 12 Months

Responsibilities:

• Serve as the primary coordination contact for routine building-related requests and concerns.
• Identify, document, and route issues to Facilities, Maintenance, IT, Security, or other appropriate teams; follow up through resolution.
• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs.
• Maintain issue logs, service requests, contacts, and building-related communications.
• Coordinate room and auditorium reservations, scheduling conflicts, and space utilization.
• Maintain reservation records and communicate self-service booking procedures and room guidelines.
• Coordinate with IT/AV and Facilities for equipment issues, room readiness, and special meeting requirements.
• Support logistics for larger meetings and events as assigned; coordinate rather than personally perform all room setups.
• Maintain seating assignments, occupancy records, and current floor plans.
• Coordinate employee moves, seating changes, and workspace adjustments with Facilities, IT, and departmental partners.
• Track open seating requests and support office reconfiguration projects.
• Maintain spreadsheets, tracking logs, shared documentation, and routine reports.
• Coordinate operational communications and assigned administrative projects.
• Recommend practical improvements to workplace processes and request tracking.
• Coordinate calendar appointments, meeting invitations, and scheduling conflicts.
• Arrange business travel, itineraries, and related logistics.
• Assist with expense reporting, meeting materials, and follow-up activities as assigned.
• Handle sensitive information with discretion and maintain alignment with supervisor-established priorities.

Requirements:

• At least five years of experience in administrative support, office operations, facilities coordination, or a related field.
• Strong organization, prioritization, follow-through, and customer service skills.
• Proficiency in Outlook, Excel, Word, PowerPoint, and Teams.
• Professional written and verbal communication; ability to collaborate across departments.
• Ability to independently track requests, identify appropriate escalation paths, and manage competing priorities.
• An associate degree or higher is required.

Preferred Skills:

• Experience in a corporate office or large workplace environment.
• Experience with conference room systems, auditorium coordination, employee seating, or office moves.
• Prior administrative support experience with senior-level leadership.

Performance & Reporting Expectations:

• Provide a concise weekly update covering open facilities requests, room and auditorium issues, seating changes, completed work, and outstanding actions.
• Maintain accurate, current tracking records and communicate status and delays promptly.
• Follow established procedures and escalate issues to the team accountable for resolution.
• The designated administrative supervisor assigns work and establishes overall priorities. Executive support requests are coordinated with the Executive Director.