Facilities Coordinator

Careerscape is recruiting on behalf of our client, a growing organization in Los Angeles, for an entry-level Facilities Coordinator. This is a great launch point for someone who wants to build a career in facilities and operations, with hands-on exposure to vendor management, space planning, and workplace safety in a hybrid environment.

The day-to-day blends on-site walk-throughs and vendor coordination with scheduling, ticket tracking, and office support from home on flexible days. You will thrive in this role if you are organized, dependable, and enjoy being the person colleagues turn to when something needs fixing. Curiosity, clear communication, and a service mindset matter more than years of experience.

Responsibilities

• Receive, log, and prioritize facilities service requests and work orders
• Coordinate with vendors and contractors for repairs, maintenance, and janitorial services
• Conduct routine walk-throughs of the facility to identify maintenance and safety issues
• Schedule preventive maintenance and track completion
• Support office moves, space planning, and workstation setup
• Maintain inventory of office supplies, equipment, and key or access badge records
• Help ensure compliance with safety, fire, and building code requirements
• Process vendor invoices and assist with facilities budget tracking
• Communicate building notices and service disruptions to employees
• Assist with emergency preparedness drills and incident reporting

Requirements

• High school diploma or equivalent; Associate's or Bachelor's degree preferred
• 0-2 years of experience in facilities, administration, property management, or a related field
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency with Microsoft Office or Google Workspace
• Ability to lift up to 25 pounds and walk the facility regularly
• Comfort learning a work order or facilities management system
• Ability to work a hybrid schedule in the Los Angeles area

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Hybrid work schedule with flexible remote days
• Paid sick leave
• Professional development and certification support
• Commuter and transit benefits
• Career growth path within facilities and operations