We are seeking a Facilities Operations Supervisor to independently manage daily site operations by overseeing non-technical facility services, contractor activities, work order administration, and other daily operational support functions.
This role requires exceptional organizational skills, effective communication abilities, attention to detail, and a commitment to follow-through. You will serve as a key contributor to operational excellence and workplace culture, creating a positive and productive environment while acting as the primary problem-solver for facilities-related challenges.
If you thrive in a dynamic, multifaceted role that blends proactive decision-making, collaboration, and independent responsibilities, we would love to hear from you!
This job pays between $75,000 and $90,000 per year plus short-term and long-term incentive plans and eligibility for a comprehensive employee benefits program featuring affordable and quality health care options and a 6% annual 401k retirement savings plan contribution.
Job duties:
Ownership of Facilities Services:
- Independently oversee and manage day-to-day activities for contracted facility services including security, janitorial, pest control, landscaping, snow removal, waste management, vending, uniforms, first aid cabinets, document shredding, parking lot maintenance, and roof maintenance
- Proactively manage vendor performance, address service issues, and ensure service quality
- Schedule vendor visits and coordinate access requirements
- Lead or actively participate in contract management, bidding, and vendor selection processes to ensure alignment with organizational priorities
- Monitor and approve invoices on time to ensure budget adherence and to prevent potential service disruptions
Site Operations:
- Proactively identify and resolve operational issues, ensuring seamless coordination of office and site service requests
- Confidently make decisions and implement solutions for cross-functional challenges, collaborating with relevant stakeholders as needed
- Conduct regular inspections to ensure facilities are safe, clean, and well-maintained
- Oversee mail room operations
- Assist with outage notifications and site communications
- Manage office layout, moves, and furniture requests
- Maintain inventory for office furniture and supplies
- Manage common area construction projects
SAP / Work Order Administration:
- Independently monitor and manage work order backlog, ensuring timely and accurate KPI reporting to leadership
- Maintain and update work orders using SAP and SharePoint systems
- Maintain accurate records and service documentation
- Support PM documentation processing and work order closeout activities
Required qualifications:
- High school diploma or equivalent
- 5+ years of experience in facilities coordination, operations support, property management, manufacturing administration, or related operational environment
- Experience managing and coordinating contractors and service vendors
- Demonstrated ability to take initiative in identifying and resolving operational issues without direct supervision
- Proven ability to hold self and contractors accountable with assertive decision-making and problem-solving skills
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Exceptional organizational abilities, coupled with a proactive approach to managing time and multitasking in a supervisor-level role
- Excellent written and verbal communication abilities
- Ability to work both collaboratively and independently while handling multiple tasks in a fast-paced environment
Preferred qualifications:
- Associates Degree or Higher
- 10+ years of experience in facilities coordination, operations support, property management, manufacturing administration, or related operational environment
- Experience in pharmaceutical, manufacturing, healthcare, or other regulated environment
- Experience using SAP, CMMS, or maintenance management systems
- Experience in independently managing cross-functional projects, including coordinating with multiple departments to resolve complex operational challenges
- Track record of assertive vendor management, achieving results through strong negotiation, follow-through, and performance oversight
- Knowledge of basic facilities operations and terminology
Core competencies:
Since its beginning, Padagis has been undergoing the process of identifying what we believe will lead to the success of our organization in a competitive landscape. To that end, we have developed a set of five “core” competencies. We strive to bring employees on board the journey with us who exemplify these key competencies:
- Service delivery – Understand who your internal and external customers are, identify their needs, and deliver value above their expectations…
- Active collaboration – Seek opportunities to work together across teams, function, business units, and geographies to seek success…
- Demonstrate agility – Proactively identify changes in our environment and act quickly, leading or embracing change…
- Think differently – Create, develop, and implement new ideas, products, services, or processes that involve introducing something new or significantly improving something that already exists…
- Excellent execution – Achieve outstanding results in all aspects of our organization, including our culture, leadership, strategy, and processes…
About us:
At Padagis our focus is on health care products that improve people’s lives. We are a market-leading generic prescription pharmaceutical company that specializes in “extended topical” medications, like creams, foams, mousses, gels, liquids and inhalable products. It’s a great time to join our team because we have a high growth trajectory with now more than 1,300 employees across six locations in the United States and Israel. We’ve already established a successful track record of launching first-to-file and first-to-market generic pharmaceutical products that have helped to make prescription products more affordable for patients and reduce costs for the healthcare system. Our team members work in a dynamic environment where opportunity is built on a foundation of honesty and transparency. Please consider joining our team where great things are happening and you can make a difference.
What’s Next:
At Padagis a real recruiter AND the hiring manager will review your application, not just a bot. This means we pay special attention to each application submitted for the position. While it could take a couple of days for us to get back with you, please know that we appreciate you applying for the open position and ask that you monitor your email for updates.