Federal Contract Administrator

About UCSI

Founded in 1996, UCSI has grown from a small, entrepreneurial vision into a nationwide provider of professional janitorial and facility services. Celebrating 30 years in business in 2026, our company has built a strong reputation through dedication, hard work, quality service, and an unwavering commitment to customer satisfaction.

Today, UCSI proudly provides comprehensive janitorial and facility support services to federal government facilities across the United States. Our continued growth is driven by our commitment to operational excellence, strong customer relationships, and the ability to deliver customized solutions that meet the unique needs and standards of every client.

We are seeking a highly organized, detail-oriented, and experience Federal Contract Administrator to oversee and support the administration of federal government contracts. This individual will be responsible for managing contract documentation, monitoring compliance requirements, coordinating contract modifications, tracking deliverables, and ensuring that contractual obligations are fulfilled in accordance with federal regulations and company policies.

The ideal candidate will have experience with federal government contracts. a strong understanding of the Federal Acquisition Regulation (FAR), excellent communication skills, and the ability to manage multiple contracts and deadlines in a fast-paced environment.

Main Duties and Responsibilities

• Administer and manage federal government contracts throughout the contract lifecycle, from award to closeout.
• Review contract documents, solicitations, awards, modifications, and amendments for accuracy and compliance.
• Monitor contract requirements deliverables, performance periods, renewal dates, and deadlines.
• Assist with the preparation, review, and submission of contract modifications and other contractual documentation.
• Ensure compliance with applicable Federal Acquisition Regulation (FAR) requirements, agency-specific regulations, and contractual terms and conditions.
• Coordinate with Contracting Officers (COs), Contracting Officer Representatives (CORs), government agencies, internal departments, and subcontractors as needed.
• Track and monitor contract performance requirements and reporting obligations.
• Review and assist with invoices, supporting documentation, and payment-related contractual requirements.
• Identify potential contractual risks, discrepancies, and compliance issues and communicate them to management.
• Prepare contract status reports and maintain contract tracking spreadsheets and databases.
• Ensure all required certifications, insurance documents, registrations, and compliance records remain current.

Required Qualifications and Experience

• Strong understanding of government contracting rules and regulations, especially related to facility services.
• Excellent leadership, communication, and interpersonal skills.
• Expert knowledge of the Microsoft Office Suite (Excel, Word, Outlook) for advanced document drafting and data analysis. Proven proficiency with Apple iOS and devices. CRM tools e.g. NetSuite. 
• Strong problem-solving skills with the ability to manage multiple projects simultaneously.
• Ability to see the big picture, how your projects and performance affect other teams and overall company success and growth
• Strong time management and organization skills

Preferred Qualifications

• Extensive knowledge of office administration and record-keeping systems, including proficiency in business software like NetSuite and Box.
• Thorough understanding of government contracting rules and regulations, specifically the Federal Acquisition Regulation (FAR) and Service Contract Labor Standards (SCLS) wage determinations, and differences in Contract Vehicles.

Education and Experience

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• One (1) to four (4) years of related experience required in contract administration or a similar analytical role.
• Experience in government and commercial contracting is highly preferred.
• Demonstrated success in managing contract budgets and coordinating operations within a service-oriented environment.
• Proven ability to maintain accuracy and meet tight deadlines while working under pressure in a fast-paced setting
• Ability to lead team trainings and briefings to ensure contract compliancy is upheld

Physical and Travel Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 
• Ability to travel to various project sites and events as required, estimated at 15% or more, to monitor contractual performance.
• This is a hybrid position 

Employment Type: Full time Salary