Field Inventory Coordinator

Field Inventory Coordinator

Location: Allendale, NJ 07401 - Field-Based (Assigned Territory) with required travel to Bethlehem, PA Warehouse (1–2 times per month) and other regional sites (hospitals, branches, hubs, and office locations).
Employment Type: 8 Month W2 Contract
Pay Rate: $22.00/hour

About the Role

We are seeking a detail-driven and proactive Field Inventory Coordinator to oversee end-to-end inventory management activities across assigned territories. In this role, you will partner closely with Sales, Field Operations, Quality, Distribution, and Finance to drive inventory accuracy, maintain audit readiness, and ensure seamless operational continuity.

Whether you are performing cycle counts in hospital settings, managing expired stock and return merchandise authorizations (RMAs), or collaborating with commercial teams to optimize stock levels, your work will directly support our commitment to operational excellence and compliance.

Key Responsibilities

• Inventory Control & Auditing: Plan and execute cycle counts, internal inventory cycling, and physical-to-system reconciliations across hospitals, branch/hub locations, and office sites. Ensure all branch and hub inventory is counted at least annually.

• Discrepancy Resolution: Investigate root causes for inventory discrepancies, document actions, and execute required system adjustments within designated ERP systems and tracking tools.

• Expired Stock & RMA Management: Own the end-to-end lifecycle of expired and non-conforming inventory—from identification, segregation, and disposition to physical return, system closure, and reconciliation.

• Warehouse & Storage Operations: Maintain proper storage methods, identification, labeling, and stock locations in compliance with company policy and quality standards. Pack, unpack, receive, count, store, and distribute materials as needed.

• Cross-Functional Collaboration: Serve as the primary point of contact for Sales and field partners regarding inventory levels, availability, deployments, and issue resolution.

• Financial & Administrative Support: Compile and analyze inventory data from purchase orders, requisitions, and returns. Conduct financial reviews of CER and DAR requests and assist during period-end close reconciliations.

• Training & Continuous Improvement: Provide guidance on lean inventory practices, support new-hire onboarding, and contribute to long-term inventory projects and quality initiatives.

• Field & Travel Requirements: Travel to hospitals, branch/hub locations, and facilities as required—including traveling to the Bethlehem, PA Warehouse 1–2 times per month—to support counts, audits, and cross-branch activities. Occasionally perform inventory duties within hospital or operating room environments.

Qualifications & Requirements

• Experience: Minimum of 3 years of relevant experience in inventory management, warehousing, supply chain, or field logistics.

• Driving & Travel: Valid driver’s license with a good driving record; ability and willingness to travel regularly to field sites, including monthly visits to the Bethlehem, PA warehouse.

• Physical Demands: Must be able to safely lift and move up to 50 lbs.

• Communication: Fluency in English with exceptional communication skills across phone, email, and in-person interactions, paired with strong customer service acumen.

• Technical & Analytical Skills:

  • Demonstrated proficiency in ERP systems and Microsoft Office Suite (Outlook, Excel, Word, and Access).

  • Strong data integrity, analysis skills, and knowledge of inventory tracking/counting principles.

• Compliance & Safety: Working knowledge of equipment, policies, and procedures designed to protect people, data, and property, as well as adherence to product shelf-life and regulatory compliance standards.