Intermediate District 287 is looking for an experienced Finance Administrative Assistant to provide a wide range of administrative services with our Finance department in our district office!
Position Details:
Reports to: Director of Finance
Department: Finance
Location: District Service Center in Plymouth, MN
Work Schedule: This is a full-time year-round (12-month position) Monday-Friday, 40 hours per week
This position is an Administrative Support Grade V position and follows SEIU Local 284 union contract
Salary: SEIU Local 284 Salary Schedule Grade V: $25.95 - $27.00 per hour
Generous Benefits including:
- Low cost medical insurance
- No Premium Employee-Only (Single coverage) Medical Insurance
- Infertility benefits
- $40 copay for outpatient mental health services
- Low cost dental insurance
- District funded HRA account
- Life insurance and long-term disability
- Optional health care flexible spending account (FSA)
- Optional dependent care flexible spending account (FSA)
- Extensive wellness services that includes 6 free confidential counseling sessions
- Retirement benefits through PERA
- Optional 403b with district match after 1 year
- Paid time off
- Paid holidays
- Mental Health benefits
- Ongoing professional development
- More details can be found on our webpage: Contracts/Benefits - Intermediate District 287
Education and Experience Requirements
- Six (6) years administrative support experience in an office work environment.
- Requires technical skills and experience in working in business services, administrative, or school setting, or any combination of education and experience that provides equivalent knowledge, skills and abilities.
Substitution Allowed:
- College or Vocational Education, in business office skills may be substituted for the General Experience.
Responsibilities:
- Assist in development, proofreading, assembly, and organization of finance agenda items for scheduled board meetings.
- Coordinate, schedule, and manage calendar invitations for leadership and department meetings (e.g., Director of Finance, Committee, Budget meetings).
- Coordinate meeting agendas, minutes, manage sign-in sheets and attendance records for professional development, finance department and committee meetings.
- Website and directory maintenance of finance department resources
- Process and communicate member district billings
- Accounts receivable support, debt service entries, chargebacks, district invoicing and balancing of member district payment schedules.
- Assist with retirement payments, journal entries, reporting, and audit documentation.
- Back up processing of employee expense reimbursements
- Support finance department with annual financial and MDE desk audits.
- Communicate audited financials with MDE, OSA, financial advisors, banks and other entities as required.
Customer Service and Department Support
- Delivers excellent communication and customer service by providing information and assistance to internal and external customers using interpersonal skills as necessary and appropriate.
- Works effectively and respectfully with individuals from diverse backgrounds and communication styles.
- Provides direction, mentoring, guidance and is the first level of support for troubleshooting questions related to member districts.
- Works within a team environment providing backup support to all functions within the Finance Department as necessary.
- Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; analyzes information and makes recommendations and conclusions.
- Assists with the year-end audit by researching and retrieving requested documents.
- Uses and learns new technologies, strategies, and skills to increase work efficiencies.
- Other supplemental Finance Department support and special projects as assigned. Occasional backup for other Finance Department support positions.
View a list of the specific job responsibilites and skills for the position in the Finance Administrative Support Summary Sheet
View the Administrative Support V Job Classification
Interview Process:
- This posting will remain open until the position is filled.