POSITION OVERVIEW
The Finance Intern supports the Finance Department with routine accounting, reconciliation, revenue, payroll, and month-end close activities. This position provides hands-on experience in nonprofit accounting while supporting the accuracy and timeliness of financial records.
Working closely with Finance leadership and team members, the intern assists with daily and weekly accounting activities, account reconciliations, and other financial processes.
This is a temporary, semester-based internship aligned with the academic calendar. Internship opportunities may be available during the fall, spring, and/or summer semesters, based on organizational needs and student availability. Opportunities for extension into subsequent semesters may be considered based on performance and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Cash, Deposits & Bank Reconciliations
• Enter deposits into Sage Intacct daily
• Complete assigned bank reconciliations
• Research and document reconciling items for review
ACH & Accounts Receivable
• Record ACH activity and supporting details according to the established weekly schedule
• Generate accounts receivable aging and month-end reports
• Reconcile accounts receivable balances to the general ledger monthly
• Review accounts receivable aging for past-due or unusual balances and identify items that may require collection, adjustment, or write-off
• Maintain supporting documentation for accounts receivable activity
Payroll
• Import semi-monthly payroll activity into Sage Intacct
• Prepare the month-end payroll accrual journal entry
• Assist with reconciliation of payroll-related activity as needed
Revenue & Contributions
• Run pledge and contribution reports weekly
• Maintain supporting schedules and reconciliation documentation for revenue activity
• Reconcile contribution and special event revenue between Sage Intacct and Salesforce
• Research differences and prepare supporting documentation for required adjustments
Account Reconciliations & Month-End Close
• Maintain reconciliation templates and supporting schedules throughout the month for prepaid expenses, insurance, fixed assets, deferred revenue, and other assigned accounts
• Complete month-end reconciliations for assigned balance sheet accounts
• Research reconciling items and prepare proposed adjustments for review
• Maintain organized documentation supporting account balances and month-end entries
Inventory
• Receive and organize food program inventory and meal documentation
• Prepare supporting calculations for the required month-end inventory entry
• Maintain documentation supporting inventory balances and activity
Liability Accounts
• Reconcile benefit, payroll, and other assigned liability accounts monthly
• Research outstanding or unusual balances and document reconciling items
Fixed Assets
• Review fixed asset additions and disposals and maintain supporting fixed asset records
• Update fixed asset records for approved disposals
• Calculate and record monthly depreciation
• Reconcile fixed asset records to the general ledger
Investment Accounts
• Record monthly investment, dividend, and related activity in the general ledger
• Prepare monthly investment lead sheets and reconciliations for assigned Foundation and BBF investment accounts
• Maintain supporting statements and documentation for investment activity
Deferred Revenue
• Reconcile contributions and special event revenue between Sage Intacct and Salesforce
• Maintain deferred revenue schedules
• Prepare and record approved deferred revenue adjustments
• Maintain supporting documentation for deferred revenue balances
MyClubHub
• Reconcile pledges and receivables recorded in MyClubHub to Sage Intacct
• Research differences between systems and maintain supporting reconciliation documentation
• Prepare proposed adjustments for review when needed
Additional Responsibilities
• Maintain accurate and organized electronic accounting records
• Assist with month-end and year-end close activities
• Provide documentation requested for financial statement audits and other reviews
• Maintain confidentiality of payroll, employee, donor, and financial information
• Perform other duties and special projects as assigned
MINIMUM QUALIFICATIONS
• Currently pursuing an associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Basic understanding of accounting principles and financial statements
• Strong attention to detail and organizational skills
• Working knowledge of Microsoft Excel
• Ability to manage recurring daily, weekly, and monthly deadlines
• Ability to maintain confidentiality and handle sensitive information appropriately
• Strong written and verbal communication skills
PREFERRED QUALIFICATIONS
• Accounting coursework preferred
• Previous accounting, bookkeeping, or office experience helpful but not required
• Experience with Sage Intacct, Salesforce, MyClubHub, or similar financial systems helpful but not required
LEARNING OPPORTUNITIES
• Nonprofit accounting and financial reporting
• General ledger accounting and journal entries
• Bank and balance sheet reconciliations
• Accounts receivable and revenue recognition
• Payroll accounting and accruals
• Fixed asset and investment accounting
• Month-end close procedures
• Financial systems, internal controls, and audit support
WORK ENVIRONMENT
This position operates in a professional office environment and requires regular collaboration with Finance staff and other departments. Duties involve frequent computer use, financial software, and standard office equipment, as well as handling confidential financial, payroll, donor, and organizational information.
Physical requirements include extended periods of computer work, routine office tasks, and occasionally moving materials weighing up to 20 pounds. Work is generally performed during regular business hours, with occasional schedule adjustments to meet reporting and month-end deadlines.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
DISCLAIMER
This job description describes the general duties and responsibilities of the position and is not a complete list of all duties that may be assigned.
BGCCP reserves the right to change this job description at any time, with or without notice.