Fleet Administrative Coordinator

Job Title: Fleet Administrative Coordinator
Location: Henrietta, NY

Summary: We are seeking a detail-oriented and organized Fleet Administrative Coordinator to support vehicle fleet documentation and administrative processes. This role is ideal for someone with strong Excel skills, excellent attention to detail, and the ability to manage multiple administrative tasks in a fast-paced environment. The position will focus on tracking vehicle documentation, title and registration processes, and coordinating with financial institutions and leasing partners.

This is a temporary contract assignment with an expected duration of 3-5 months. There is no expectation of permanent employment at the conclusion of the contract.

Pay: $22.00-$25.00 per hour
Schedule:

• Monday-Friday
• Standard business hours

Key Responsibilities:

• Maintain and update Excel spreadsheets used to track vehicle fleet activities and status.
• Filter, organize, and document vehicle data to ensure accurate tracking of work progression and outstanding items.
• Manage documentation related to vehicle titles, liens, registrations, and associated administrative processes.
• Track the status of title applications, registration requests, and related fleet records.
• Complete fleet-related paperwork according to established procedures and supervisor direction.
• Coordinate and obtain required documentation from lessors, banks, and other third-party partners.
• Maintain accurate records and ensure documentation is processed in a timely manner.
• Support additional administrative and operational tasks as assigned by management.

Qualifications:

• Previous administrative, clerical, fleet, transportation, automotive, banking, or related experience preferred.
• Strong proficiency with Microsoft Excel, including filtering, sorting, and data management.
• Exceptional attention to detail and organizational skills.
• Ability to manage confidential documentation with accuracy.
• Effective written and verbal communication skills.
• Ability to work independently while following established processes and instructions.
• Comfortable handling multiple priorities and meeting deadlines.

Additional Information:

• Candidates will participate in a brief interview process prior to onboarding.
• Hiring managers and department leaders will be involved in candidate interviews.
• No drug screening required prior to hire.
• No background check required prior to hire.
• This is a contract assignment lasting approximately 3-5 months with no guarantee or expectation of full-time employment following completion of the assignment.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.