Front Desk Administrative Assistant

• Manage front desk operations and provide administrative support to ensure efficient daily office functions.
• Answers phones and takes and delivers messages. Provides information to callers as needed and appropriate. Answers routine questions for callers.
• Sets up and maintains department files and assists with initiating, organizing, completing department projects.
• Prepares clerical and administrative functions such as sorting mail, operating automated office equipment, and providing and maintaining department office supplies.
• Performs typing assignments and proofreads all work.
• Maintains and updates databases and spreadsheets as needed.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Join the HJF Team!

HJF is seeking a Front Desk Administrative Assistant to perform a wide range of administrative and clerical duties for a department or department manager. Some general tasks include preparing reports, meeting minutes and correspondence; creating and editing documents, spreadsheets and presentations. Assists in managing schedules, arranging appointments and itineraries and answering and transferring phone calls. Somewhat knowledgeable of business unit policies. This is the first of three Administrative Assistant Levels. This level is distinguished by moderate judgment in resolving problems of limited complexity.

This position will be in support of HJF's Support Services Department.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.