Position Summary
Technomics is a growing employee-owned, decision analytics company that specializes in cost and economic analysis to facilitate better decisions faster. We enable a wide range of clients across the Federal government, from senior level policy makers to program managers, to choose smartly, buy effectively and operate efficiently. We deliver practical, credible and defensible results offering actionable insights by applying data-driven and analytics-based approaches in combination with multidisciplinary talent, subject matter experts, and tangible and repeatable assets in the form of databases, models, approaches and techniques.
We are seeking a Front Desk and Office Administrator / Assistant Facility Security Officer (AFSO) to keep our Arlington headquarters running smoothly. The primary focus is day-to-day office administration across multiple floors, including front desk coverage, employee amenities, and coordination with building management. This position also partners with HR to welcome new employees, coordinates physical access to our offices, and provides administrative support to the Facility Security Officer (FSO).
Key Responsibilities
Office Administration
- Serve as the first point of contact for employees, clients, and visitors. Provide front desk coverage, answer and route calls, and manage mail, packages, and deliveries.
- Coordinate day-to-day office operations across multiple floors. Check reception areas, kitchens, conference rooms, and shared spaces regularly to keep them stocked, organized, and ready for use.
- Manage employee snacks, beverages, and kitchen supplies across all occupied floors. Track inventory, place orders within approved budgets, restock shared spaces, and coordinate deliveries.
- Maintain office supply inventories, place approved orders, and follow up on vendor deliveries and service requests.
- Coordinate conference room reservations, meeting setup, catering, and logistics for employee events.
- Work with building management, janitorial staff, and vendors to resolve maintenance, cleaning, and other office service issues. Track requests through completion.
Employee Onboarding and Offboarding
- Partner with HR, IT, and hiring managers to prepare for new employees’ first day, including coordinating workspace readiness, desk signage, badges, and office access.
- Welcome new hires, provide office tours, explain building and office procedures, and help coordinate first-day logistics and required security briefings.
- Support HR with offboarding by coordinating badge and key returns, requesting access removal, and confirming completion of assigned office and security tasks.
Physical Security
- Coordinate employee, visitor, and vendor access to Technomics office space across multiple floors. Verify approvals, issue and collect badges and keys, and maintain accurate access records.
- Check entrances and shared access points for unsecured doors, malfunctioning locks, or other access concerns. Coordinate repairs with building management and escalate security issues to the FSO.
- Manage visitor check-in, notify hosts, and coordinate escorts as required. Support access reviews and follow up on missing badges, keys, or outdated permissions.
- Assist with emergency preparedness, including maintaining floor evacuation information and supporting building drills.
Assistant Facility Security Officer Support
- Support the FSO with industrial security recordkeeping, personnel security documentation, and tracking required training, briefings, and compliance deadlines.
- Assist with security visit requests and prepare records for inspections, internal reviews, and audits under the FSO’s direction.
Qualifications
Required Qualifications
- At least two years of experience in office administration, reception, facilities coordination, security administration, or a related role.
- Strong customer service, communication, and organizational skills, with the ability to manage competing requests and follow through on time-sensitive tasks.
- Sound judgment and discretion when handling personnel information, visitor records, and access requests.
- Proficiency with Microsoft Outlook, Word, Excel, and Teams.
- Ability to work on-site in Arlington, Virginia, provide reliable front desk coverage, and regularly move between office floors.
- U.S. citizenship and the ability to obtain and maintain a Top Secret (TS) security clearance.
- Ability to complete required security training and perform assigned AFSO duties under the guidance of the FSO.
Preferred Qualifications
- Experience coordinating office operations across multiple floors or locations, supporting employee onboarding, or administering badge and visitor management systems.
- Experience working for a federal contractor or in a cleared facility.
- Familiarity with industrial security, personnel security processes, or the National Industrial Security Program (NISP).
- Active Top Secret clearance or Top Secret clearance with Sensitive Compartmented Information (SCI) eligibility.