Responsibilities
The successful candidate will be responsible for or assist with the following duties but not be limited to:
- Greet and assist visitors, contractors, and employees in a friendly and professional manner.
- Answer, screen, and direct incoming phone calls and inquiries.
- Coordinate incoming and outgoing mail, courier deliveries, and shipping and receiving.
- Monitor office supplies and inventory, including ordering and restocking as required.
- Maintain the cleanliness and organization of reception, meeting rooms, kitchens, and common areas.
- Assist with meeting coordination, room bookings, and office events.
- Support the Field Administrator with invoice uploads, document management, data entry, and other administrative tasks as required.
- Assist with contractor onboarding documentation and maintaining accurate records.
- Coordinate office maintenance requests and communicate with vendors and service providers as needed.
- Provide general administrative support to ensure efficient day-to-day office operations.
The successful candidate will be responsible for or assist with the following duties but not be limited to:
- Greet and assist visitors, contractors, and employees in a friendly and professional manner.
- Answer, screen, and direct incoming phone calls and inquiries.
- Coordinate incoming and outgoing mail, courier deliveries, and shipping and receiving.
- Monitor office supplies and inventory, including ordering and restocking as required.
- Maintain the cleanliness and organization of reception, meeting rooms, kitchens, and common areas.
- Assist with meeting coordination, room bookings, and office events.
- Support the Field Administrator with invoice uploads, document management, data entry, and other administrative tasks as required.
- Assist with contractor onboarding documentation and maintaining accurate records.
- Coordinate office maintenance requests and communicate with vendors and service providers as needed.
- Provide general administrative support to ensure efficient day-to-day office operations.
Experience Requirements
The successful candidate needs to have experience in the following areas in order to be qualified for this role:
- High school diploma or equivalent; post-secondary education in Office Administration is considered an asset.
- Previous experience in a receptionist or administrative support role is preferred.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
The successful candidate needs to have experience in the following areas in order to be qualified for this role:
- High school diploma or equivalent; post-secondary education in Office Administration is considered an asset.
- Previous experience in a receptionist or administrative support role is preferred.
- Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
Skills
The successful candidate will need the following skills in order to perform the duties of the position effectively:
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently while contributing to a collaborative team environment.
- Professional, approachable, and dependable with a willingness to learn.
- Experience in the oil and gas industry is considered an asset but is not required.
The successful candidate will need the following skills in order to perform the duties of the position effectively:
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently while contributing to a collaborative team environment.
- Professional, approachable, and dependable with a willingness to learn.
- Experience in the oil and gas industry is considered an asset but is not required.
Apply for this position
We thank all candidates for applying; however, only those candidates selected for interviews-after the application closing date-will be contacted.
Key responsibilities are not an exhaustive list and may or may not include all the above dependent on the evolution of this role. Flexibility of the individual will be key to the successful candidate's success as the role is likely to evolve and change over time. Job scope and accountabilities are planned to increase over time.
Applicants must reside in Canada and have a working visa in order to apply for this job.
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