Job Objective: Performs duties that support the effective processing of payrolls and employee benefits.
Minimum: High school diploma. An acceptable score on a pre-employment test may be required.
Qualifications: Post-secondary business school training or equivalent accounting work experience is desirable.
Meets all mandated health screening requirements (e.g., negative tuberculosis test, etc.).
A record free of criminal violations that would prohibit public school employment.
Embodies high ethical standards and integrity. Accepts responsibility for decisions and conduct.
Meets all prerequisite qualifications to be bonded.
Complies with drug-free workplace rules, board policies, and administrative guidelines/procedures.
Ability to establish working relationships with co-workers and function as part of a cohesive team.
Commitment to keep current with workplace innovations that enhance personal productivity.
Demonstrates proficiency in the use of software associated with governmental accounting procedures and automated data processing systems.
Ability to follow complex instructions and recognize/correct errors independently.
Ability to interact comfortably and confidently with the public. Congenial telephone etiquette.
Consistently dependable and flexible. Accepts new responsibilities/assignments willingly.
Proficient in office protocols, data entry, spelling, proofreading, and the correct use of grammar.
Record maintenance skills. Ability to accurately compute and record mathematical data.
Energetic self-starter. Thorough, gives careful attention to details and effective customer-service.
The following are typical work responsibilities. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.
Provides payroll and employee benefits services. Performs tasks that support departmental objectives. Takes the initiative to perform routine responsibilities independently.
Advances the district's professional image. Maintains open/effective communications. Uses problem-solving techniques to tactfully address and resolve questions/concerns.
Refers district policy interpretation inquiries to administrators.
Facilitates teamwork. Seeks clarification when expectations or procedures are unclear. Helps resolve problems. Promotes a safe, efficient, and effective work/learning environment.
Prepares computer documents. Maintains a systematic filing system that supports the efficient retrieval of records. Performs back up procedures to safeguard electronic/digital information.
Prepares timely paperwork. Collects, formats, and edits information. Verifies the accuracy of data.
Prepares wage change notices. Verifies that employees are placed on the correct salary schedule/experience level. Collects and maintains payroll deduction authorization forms.
Verifies time sheets. Calculates gross wages. Processes the payroll. Reconciles payroll records. Distributes paychecks/deposit confirmations forms as directed.
Maintains medical, disability, personal/family leave, and vacation records.
Verifies the timely completion of required payroll reports and tax payments.
Maintains monthly, quarterly, and annual payroll reports. Prepares employee W-2 forms.
Verifies authorized employment inquiries (e.g., loan applications, etc.).
Processes employment services and unemployment reports.
Maintains retirement program records. Processes end of employment forms.
Maintains employee health insurance and COBRA files. Processes enrollment forms.
Keeps informed about program/procedure changes. Routinely interacts with all departments and program services to ensure complete communications.
Greets and assists office visitors. Answers/directs phone calls. Takes messages. Manages calls efficiently. Ensures that the telephone is not left unattended when temporarily leaving the office.
Composes and prepares routine correspondence, memos, notes, E-mails, etc.
Balances ledgers. Reconciles statements. Analyzes account activities. Prepares recaps.
Maintains the athletic account, prepares checks, reconciles accounts monthly and maintains spreadsheets for 1099 purposes.
Assembles data for analysis and/or forecasting. Facilitates collaborative work with auditors.
Assembles information for grant/foundation proposals as directed.
Assists with special projects as directed.
Processes incoming, outgoing, and interoffice mail and faxes.
Discards archived documents following the board-adopted records retention/disposal schedule.
Maintains the confidentiality of privileged information.
Cross-trains with other office staff and assists with unexpected/urgent situations as needed.
Participates in staff meetings and professional growth opportunities as directed.
Takes precautions to ensure safety. Watches for conduct/situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors.
Reports suspected child abuse and/or neglect to civil authorities as required by law.
Strives to develop rapport and serve as a positive role model for others.
Maintains a professional appearance. Wears work attire appropriate for the position.
Performs other specific job-related duties as directed.
The following personal characteristics and skills are important for the successful performance of assigned duties.
Demonstrates professionalism and contributes to a positive work environment.
Effectively uses active listening, observation, reading, verbal, nonverbal, and writing skills.
Maintains an acceptable attendance record and is punctual.
Anticipates time constraints. Manages tasks efficiently to meet deadlines.
Reacts productively to interruptions and changing conditions.
Safety is essential to job performance. Employees must exercise caution and comply with standard safety regulations and district procedures when involved in the following situations:
Balancing, bending, crouching, kneeling, reaching, and standing.
Exposure to adverse weather conditions and temperature extremes.
Exposure to blood-borne pathogens and communicable diseases.
Interactions with aggressive, disruptive, and/or unruly individuals.
Operating and/or riding in a vehicle.
Performing repetitive tasks quickly.
Lifting, carrying, and moving work-related supplies/equipment.
Traveling to meetings and work assignments.
Using a computer keyboard and monitor for prolonged periods.
Job performance is evaluated according to policy provisions and contractual agreements adopted by the Franklin Local School District Board of Education.
The Franklin Local School District Board of Education is an equal opportunity employer. This job description identifies general responsibilities and is not intended to be a complete list of all duties performed. This document is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, program/curriculum changes, and unforeseen events.