Job Description
Who We Are:
We are R&D problem-solvers providing independent, premier services to government and industry clients; since 1947 we work toward the betterment of humankind, pushing the boundaries of science and technology to develop solutions. By joining our team you will receive an additional $500.00 in your first paycheck, minus applicable taxes. We are seeking a Secretary to provide high-level administrative support to our Directorates and senior leadership. This individual should bring a strong work ethic, take initiative, and offer experience-based insights to help improve administrative operations.
Objectives of this Role:
- Provide comprehensive administrative support in a fast-paced environment.
- Act as a liaison between internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Identify opportunities to streamline administrative tasks and implement best practices.
- Posses high proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills, attention to detail, and time management.
- Function as a contributing member of the team and provide excellent customer service while maintaining a strong sense of urgency.
Daily and Monthly Responsibilities:
- Manage and maintain Microsoft Outlook calendars to ensure effective time management.
- Review division correspondence for accuracy and grammar, and route it to management for approval.
- Assist with division events and client visits, including coordinating and ordering client lunches, and handling division meeting setup and breakdown.
- Schedule and organize meetings, prepare agendas, and record/distribute meeting minutes.
- Assist division leadership with managing their calendars and daily meetings.
- Process reimbursement requests and vendor invoices for payment.
- Perform additional duties as assigned by the Manager and division leadership.
- Track, process, and follow up with division staff on all matters related to business travel.
- Schedule hotels, car rentals, and airfare for division staff.
Requirements:
- Requires a high school diploma or equivalent.
- 4-6 years: General administrative duties: familiarity with general office procedures; use of office equipment such as reproduction equipment, & telephone systems.
- 4-6 years: Understanding of business office functions: use of common word processing, database, and spreadsheet software use of correct grammar, spelling & punctuation rules.
- 4-6 years: Must possess basic organizational skills, work well with others, dependable, self-motivated.
- Existing security clearance preferred but not required; must be able to obtain a security clearance.
- A valid/clear driver's license is required.
Numbers & Facts
| Location | San Antonio, TX |
| Industry | Engineering Services |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 1947 |
| Website | http://www.swri.org/ |
Benefits
Paid Sick Days, Parking, Professional Development, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, Health Care on Site, Merchandise Discounts, Military Leave, On Site Cafeteria
About Company
We are R&D problem solvers providing independent, premier services to government and industry clients. Our multidisciplinary nature allows us to rapidly assemble diverse teams to tackle problems from multiple directions. We push the boundaries of science and technology to develop innovative solutions that advance the state of the art and improve human health and safety. Operating as a nonprofit since our 1947 inception, we work in the public’s best interest and toward the betterment of mankind. At SwRI, we tirelessly pursue innovation and excellence in science and technology for the betterment of humankind. We support work on nearly 4,000 client projects at any given time through a wide range of technical competencies with 2,574 staff members in nine technical divisions. Client services include, but are not limited to, Automotive and Transportation, Biomedical & Health, Chemistry & Materials, Computers and Electronics, Defense & Security, Earth & Space, Energy & Environment, and Manufacturing & Construction.
TECHNICAL DIVISIONS
- Applied Physics-Developing advanced electronic and microelectronic devices, power supplies, voice and data communication systems, robot test services, and payloads
- Applied Power-Using physical science research and applied engineering to produce sensors, instruments, and hardware used worldwide.
- Center for Nuclear Waste Regulatory Analyses-Resolving technical and regulatory issues related to a potential geologic repository for spent nuclear fule and high-level radioactive waste.
- Chemistry and Chemical Engineering-Performing research and technical services using chemistry and chemical engineering technology.
- Defense and & Intelligence Solutions-Providing advanced direction finding and tracking systems through geolocation system development.
- Fuels and Lubricants Research-Performing fuels and lubricants research activities to meet regulatory and competitive goals.
- Intelligent Systems-Providing engineering services in resaerch and development of complex systems and equipment.
- Mechanical Engineering-Improving safety, reliability, efficiency and life of new or existing mechanical components or systems.
- Powertrain Engineering-Designing and developing vehicle and engine components to achieve performance and emissions goals.
- Space Science & Engineering-Developing and managing advanced scientific payloads aboard satellites and sounding rockets.
PRESIDENT'S MESSAGE
Innovation in science and technology has been a hallmark of Southwest Research Institute since its earliest days. It's no exaggeration to say we are committed to advancing science and applying technology to benefit government, industry, and all humankind. That is our mission. Our multidisciplinary, collaborative approach allows us to successfully solve clients' most challenging problems. Today, we are a leader among independent, nonprofit research and development organizations. Our staff of 2,574 scientists, engineers, analysts, and support staff members continues to accomplish outstanding fundamental and applied engineering and research for clients from diverse segments of government and industry. Adam L. Hamilton, P.E, President and CEO
IN THE COMMUNITY
Our staff is expert at developing solutions that help build a better tomorrow today; and that practical, innovative spirit carries through to our community interactions. Staff members generously donate time and outher resources to support food drives, blood drives, and other
outreach programs.
HONORS AND AWARDS
Southwest Research Institute has earned 43 R&D 100 awards since 1971. Each year R&D Magazine recognizes developments regarded as among the 100 most significant technical accomplishments. The Chicago Tribune dubbed the program "the Oscars of Invention".
Skills
- Administrative Skillsunmatched
- Best Practicesunmatched
- Billingunmatched
- Calendar Managementunmatched
- Car Rentalsunmatched
- Customer Support/Serviceunmatched
- Detail Orientedunmatched
- Driver's Licenseunmatched
- Governmentunmatched
- Leadershipunmatched
- Mail Processingunmatched
- Meeting Minutesunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Office Equipmentunmatched
- Operational Improvementunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Problem Solving Skillsunmatched
- Reimbursementunmatched
- Research & Development (R&D)unmatched
- Security Clearanceunmatched
- Spreadsheetsunmatched
- Team Playerunmatched
- Time Managementunmatched
- Word Processingunmatched
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesFree resume builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Free resume builder