The FL-DEP Office of General Counsel is seeking a paralegal/legal secretary with 3-5 years of experience, familiar with the Florida court systems, to support 3-4 attorneys. This is a contract position (no benefits including PTO/paid holidays); pay rate to be determined based on candidate experience and interview. Dress code: appropriate, semi-professional attire. Work environment: office.
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- Act as legal secretary for assigned attorneys
- Format, finalize, type, and file documents
- Prepare letters and legal documents from drafts
- File pleadings and motions with appropriate tribunals
- Serve or arrange service of legal documents; maintain attorney case files
- Prepare subpoenas and discovery requests
- Schedule hearings, trials, and depositions; arrange facilities as directed
- Retain and schedule court reporters and obtain transcripts
- Manage attorney calendars
- Handle general secretarial duties (phone calls, travel arrangements)
- Close case files and support office management as needed
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- Paralegal/legal secretary experience - 3-5 years
- Microsoft Office (Word, Outlook, Excel, PowerPoint) - 3 years
- Preparing legal documents and subpoenas - 3 years
- Preparing discovery requests and scheduling hearings/trials/depositions - 3 years
- Formatting, finalizing, typing, and filing documents - 3 years
- Preparing letters and legal documents from drafts - 3 years
- Filing pleadings and motions with tribunals - 3 years
- Managing executive/attorney calendars - 2 years
- Managing travel arrangements - 1 year
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- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Knowledge of Florida court systems
- Legal document drafting and filing
- Court/tribunal filing procedures
- Calendar and scheduling management
- General secretarial and office support skills