Grant Coordinator

Grant Coordinator

Salary

$62,144.55 Annually

Location

City of Roanoke Police Department - 348 Campbell Ave SW, Roanoke, VA

Job Type

Full-Time

Job Number

03504

Department

Police

Division

Police - Services

Opening Date

11/13/2026

Closing Date

12/1/2026 11:59 PM Eastern

• Description
• Benefits

Description

The Grant Coordinator will identify and apply for various grants that meet the Roanoke City Police Departments needs, overseeing the grant application process from beginning to end. The Grant Coordinator will manage and coordinate the Police Departments grant funded projects. This position requires a proactive, detail-oriented, and organized individual who can oversee project timelines, ensure compliance with grant requirements, and secure funding opportunities. The ideal candidate will have a strong background in grant writing with the ability to manage multiple projects simultaneously.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is a non-exempt position.

Examples of Duties

Essential Duties and Responsibilities

• Identify and research potential grant opportunities that align with the organizations strategic goals.
• identify and apply for various grants that meet the organization's needs, overseeing the grant application process from beginning to end.
• Write grants, draft proposals, budgets, and all supporting documents necessary to submit the grant according to application requirements.
• Ensure compliance with grant requirements, including timely submission of reports and financial documentation.
• Manage relationships with grant writers and grantors, including regular communication and updates on project progress.
• Track and ensure department reports on grant funding, ensuring all financial activities are aligned with the grant agreement.
• Prepare grant applications, making sure that applications focus on the conditions, restrictions, and goals of the sponsoring organization.
• Negotiates with grant sponsors and seeks to ensure that both parties have understanding and agreement about special details.
• Discusses available sources of funding with Police Command Staff.
• Compiles necessary information for the application process through collaboration with other employees, database research, and other fact-finding actions and meetings.
• Coordinates the monitoring and evaluation of programs and projects that are funded by grants.
• Develops and maintains master files on grants and paperwork connected to programs funded by grants.
• Build and maintain strong relationships with internal and external stakeholders, including funders, partners, and community organizations.
• Work closely with communications and marketing teams to promote strategic initiatives and grant-funded projects.
• Performs other related duties as assigned.
• SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelors degree from four-year college or university with major work in business administration, nonprofit management, public administration, or a related field (Masters degree preferred).

• Proven track record of successfully securing and managing grant funds.
• Strong understanding of grant compliance, reporting, and financial management.
• Excellent communication, interpersonal, and leadership skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in project management software and tools.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Thorough understanding of local, state, and federal funding sources and the ability to locate potential sources for funding.
• Thorough understanding of grant funding policies and procedures and applicable local, state, and federal regulations.
• Thorough understanding of effective grant writing techniques.
• Extremely organized and meticulous with details.
• Excellent project management skills and ability to prioritize work and resources.
• Ability to meet deadlines.
• Ability to interpret financial data and prepare budgets and financial grant reports.
• Ability to be discreet with personal information that may be needed for some grants such as employee salaries or upcoming projects.

Supplemental Information

PREFERRED QUALIFICATIONS:

• Experience working in local government.

Overview of Benefits for Full-Time Employees:

Paid leave is time off from work available for use by an employee upon approval by supervisor. The first 24 consecutive leave hours for any illness must be charged to paid leave with additional time charged to extended illness leave. Paid leave for employees of the city shall accrue as follows:

Years of Service Hours Per Month Fire 24-hr shift Employees

0 - 4 12 19.75

5 - 9 14 22.75

10- 14 16 25.50

15 - 19 17 26.75

20 - 24 18 28.75

25 + 20 32

Extended Illness Leave: shall accrue at the rate of six (6) hours per month. Fire suppression employees shall accrue extended illness leave at nine (9) hours per month.

Funeral Leave: for family, up to three consecutive days.

Military Leave: Twenty-one work days per Federal fiscal year.

Holidays: The City provides 96 hours of annual paid holiday time.

Mental Health & Well-Being Leave: Employees receive 24 hours (Fire Suppression receives 34 hours) of Mental Health & Well-Being Leave upon hire. Certification of mental health diagnosis is not required and leave will not be paid out upon separation.

Shared Leave Bank (effective 1/1/2023): Voluntary membership for full-time Employees who will be out for an extended period of time and has exhausted all other forms of leave. Members are required to provide 8 hours of their Extended Illness per fiscal year and at least 8 hours per assessment. Assessments will be limimted to 4 times per fiscal year (max of 40 hours per fiscal year).

Health Insurance: Four coverage types are available: Employee only, Employee + 1 Child, Employee + Spouse and Family. Coverage is available through payroll deduction.

Additionally, the city offers the following three Aetna Health Plan Options:

PPO 750 - Provides 100% coverage for preventive care; lower deductible and out-of-pocket maximums than other medical plans; and has higher employee premiums. This is comparable to the current insurance program.

PPO/HRA 1500 - Provides 100% coverage for preventive care; has higher deductible and out-of-pocket maximum than the PPO 300 plan; has lower employee premiums than the PPO 300 plan; and the employer makes contributions to an account through a Health Reimbursement Arrangement (HRA). The City of Roanoke contributes $500 for employee only coverage and $1,000 for all other tiers. Contributions are pro-rated dependent upon enrollment date.

PPO/HDHP-HSA - Provides 100% coverage for preventive care; has higher deductible and out-of-pocket maximum than other medical plans; has lower employee premiums; and both the employer and the employee make contributions to a Health Savings Account (HSA) to pay for medical expenses which apply to the deductible. The City of Roanoke contributes towards the Health Savings Account (HSA), $1,600 for employee only coverage and $3,100 for all other tiers. Contributions are pro-rated dependent upon enrollment date.

Optum RX (Pharmaceutical Benefits Manager) - Manages pharmacy benefits, processes employee pharmacy claims and answers employee pharmacy benefit questions.

Aetna Health Plan 2026 Monthly Rates

PPO 750

Employee Only: $81.94

Employee + Child: $306.26

Employee + Spouse: $718.38

Family: $785.44

PPO/HRA 1500

Employee Only: $53.06

Employee + Child: $260.06

Employee + Spouse: $660.64

Family: $669.94

PPO/HDHP-HSA

Employee Only: $25.10

Employee + Child: $195.72

Employee + Spouse $547.88

Family: $550.56

Dental Insurance: Four coverage types are available: Family, Employee and Spouse, Employee and Child, and Employee only. Coverage is available through payroll deduction.

Delta Dental 2026 Monthly Rates

Employee: $2.80

Employee/Child: $18.88

Employee/Spouse: $18.88

Family: $49.36

Life Insurance: Paid by the City at no cost to employees. Coverage is equal to the annual salary rounded to the next highest thousand and then doubled. For an accidental death, the coverage would be twice this amount.

Optional Life Insurance: Paid by the employee. Various amounts of coverage, including family members, available through payroll deduction.

Long Term Disability Insurance: Designed to provide a monthly benefit to assist employees with bills and maintaining a standard of living when disabled as a result of a covered sickness or injury. Coverage is available through payroll deduction. Annual cost is your annual salary multiplied by .00255. This amount is half of the total premium and the City pays the other half.

Retirement: Employees contribute 5% of salary and choose between participating in a traditional defined benefit plan or a hybrid program. Employees vest in the employer component of either plan upon completing five (5) years of service.

Defined Benefit Pension Plan: Normal retirement after 55th birthday, and when combination of age and creditable service equals 85; or, 65th birthday if completed at least five years of creditable service. For sworn officers in Police and Fire/EMS, normal retirement after 50th birthday, and when combination of age and service equals 75; or, 65th birthday or older with 5 years of creditable service. An annual retirement benefit equals 2.0% of salary (based on an average of the highest five years) times the number of creditable years with a maximum of 63%. Early retirement options are available and reductions may apply based on age and service.

Hybrid Program: Provides the characteristics of the traditional pension plan with that of a deferred compensation plan. The pension plan provides an annual benefit equaling 1% of salary (based on an average of the highest five years) times the number of creditable years with a maximum of 63%. The deferred compensation component provides for the employee contribution to be deposited in an account directed by the member. The combination of the two components is structured to provide approximately the same actuarial benefit as the Defined Benefit Pension Plan. International City Management Association - Retirement Corporation (ICMA-RC) provides the third party administration of this deferred compensation plan for participating employees.

Sheriffs Department Employees are covered b the Virginia Retirement System (VRS). Previous service covered by VRS may be portable to the Roanoke Retirement System.

Retirement Health Savings Plan: All employees contribute 1% of salary to a 401(h) health savings account. Employees vest in the City match of 1% upon completing five (5) years of service. International City Management Association - Retirement Corporation (ICMA-RC) provides the third party administration of this plan for participating employees.

Deferred Compensation: Employees may voluntarily contribute salary deferred dollars into a City Sponsored 457 Plan. International City Management Association - Empower provides the third party administration of this deferred compensation plan for participating employees.

Flexible Spending Account: Allows employees to set aside pre-tax dollars from their pay checks to pay for child care and/or medical and dental expenses not covered by the Citys health care or dental plans. You may also set aside pre-tax dollars to cover certain transit or parking expenses. Keep in mind only transit or parking expenses may be rolled over from year to year.

Virginia College Savings Plan: Two plans to choose from at a reduced application fee, Virginia Prepaid Education Program and the Virginia Education Savings Trust.

Employee Health Services: The City employee health services provides medical care for employees, retirees, and eligible spouses.

Employee Assistance Program (EAP): Support services available to assist employees facing life challenges.

Pay Days: Direct deposit is required for all new employees. Paid bi-weekly, 26 pay periods per year.

Vision Insurance: Paid by the Employee. Includes annual routine eye exam, discounts on eyeglass frames, eyeglass lenses and contact lenses.

CEC 2026 Monthly Rates

Employee: $6.68

Employee/Spouse: $12.69

Employee/Child(ren): $13.36

Family: $19.71

Voluntary Benefits: Critical Illness, Accident Insurance and Hospital Indemnity Insurance is offered by The Hartford. CHUBB offers Cancer Advocacy, Life Insurance and Long-Term Care. Identity Protection if offered through LegalShield and IDShield. Personal loans are offered through Purchasing Power and Kashable. Pet Insurance is offered through PetPartners. All voluntary benefits may be payroll deducted.

Employer City of Roanoke, Virginia

Address 215 Church Avenue S.W. Rm 212

Roanoke, Virginia, 24011

Phone 540-853-2231

Website http://roanokeva.gov/jobs