Grant Funded - Administrative Assistant

Grant Funded - Administrative Assistant

Salary

$23.98 Hourly

Location

Redlands, CA

Job Type

Part Time

Job Number

02137

Department

Library

Opening Date

07/16/2026

Closing Date

8/2/2026 11:59 PM Pacific

Max Number of Applicants

150

• Description
• Benefits
• Questions

Description

Only the first 150 applications will be accepted

This Part-Time position is funded by a grant and is anticipated to be available for three years. Continued employment beyond the grant period is subject to the availability of additional funding and organizational needs.

Love history, culture, and community? Join the Museum of Redlands as our next Administrative Assistant and help preserve the stories that inspire future generations.

Under supervision, performs a variety of administrative and clerical duties involved in the support of a City department; and provides general information and assistance to the public. Exercises no supervision.

Examples of Duties

Examples of duties specific to the Museum of Redlands:

• Provides general information regarding the Museum of Redlands, Museum Store merchandise, public programs, classes, workshops, event rentals, and other Museum-related opportunities;
• Assists with Museum Store operations, including processing sales, tracking merchandise, supporting inventory controls, and maintaining accurate records;
• Stocks merchandise, restocks sold items, organizes displays, and ensures shelves and merchandise areas are clean, attractive, and well maintained;
• Assist with the planning, coordination, and implementation of Museum-related events, workshops, classes, programs, and other creative or community-focused activities;
• Assists with event rental coordination, including responding to inquiries, identifying client needs, supporting room layout planning, and providing on-site assistance for some events;
• Supports publicity and outreach efforts for the Museum Store, Event Pavilion, events, classes, and programs, including assistance with social media, news media, flyers, and related communications;
• Designs, prepares, prices, and maintains custom floral pieces for events, individual requests, and Museum Store sales;
• Consults with customers, rental clients, and event participants regarding floral needs and preferences;
• Coordinates set-up, take down of room configurations for special events; and
• Provides customer service and supervises program activities and participants.

Qualifications

Education:

• A high school diploma or equivalent.

Experience:

• One year of responsible clerical experience involving assisting management or administrative staff.

Special Requirements:

Essential functions and duties require the following physical abilities and work environment:

• Ability to work in a standard office environment;
• Ability to travel to different sites and locations;
• Regularly required to talk or hear;
• Regularly required to stand, walk, sit, twist, turn, kneel, bend, squat, and stoop; use hands to finger, handle or feel; and reach with hands and arms; and
• Frequently required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicants skills, training, and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume".

Proof of education, such as but not limited to, university/college transcripts and degrees, must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents can result in elimination from the selection process.

Please note that the City of Redlands' preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify, and new employees must provide documentation to establish both identity and work authorization.

For questions regarding this recruitment, please contact Sophia Diaz at sdiaz@cityofredlands.org or Julie Maher at jmaher@cityofredlands.org.

Benefits associated with this position include:

• Medical Insurance - City pays between $800 and $2,100 /mo for employees and eligible dependents, depending upon level of coverage;
• Dental Insurance - City pays monthly premium for employees and eligible dependents; 2 plans
• Vision Reimbursement - up to $300 per year
• State Disability Insurance
• Life Insurance - $25,000
• Accidental Death & Dismemberment - $25,000
• The City participates in Social Security
• Vacation Leave - 80 hours accrued in first year
• Sick Leave - 96 hours annually
• 14 Paid Holidays per year
• 2 Floating Holidays per year
• 20 hours of Additional Floating Holidays per calendar year
• Credit Union
• Employee Assistance Program
• Tuition Reimbursement Program - $2000 per fiscal year
• Certification Pay - 3% for select positions
• Shift Differential Pay - 5% (subject to the terms of the Teamsters MOU)
• Unform Allowance for select positions
• Public Employees Retirement System (PERS) - 2% @ 55 for employees who are considered a "classic" member of Cal PERS or a current member of another California public retirement system who is hired on or after January 1, 2013.
• Public Employees Retirement System (PERS) - 2% @ 62 for an employee who becomes a "new" member of Cal PERS for the first time on or after January 1, 2013 and who was not a member of another California public retirement system prior to that date; employee contributes half of the contribution rate.

01

How many years of experience do you have performing responsible clerical duties in support of management or administrative staff? (Select one.)

• No Experience
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 or more years

02

Do you have a high school diploma or the equivalent?

• Yes
• No

03

Do you possess or have the ability to obtain a valid California drivers license at the time of appointment?

• Yes, currently possess
• No, but have the ability to obtain at the time of appointment

04

Which of the following customer service experience do you have? (Check all that apply.)

• Retail customer service
• Museum visitor services
• Event customer service or guest services
• Hospitality (hotel, restaurant, or tourism) customer service
• Recreation or Parks Services
• Library customer service
• Non-Profit or community organization customer service
• Public-Facing Environment customer service in another setting

05

Which of the following experience do you have? (Check all that apply.)

• Sales transactions / cash handling
• Inventory tracking or inventory management
• Stocking merchandise or supplies
• Setting up or maintaining product displays
• Maintaining organized retail, stockroom, or storage areas
• Customer service in a retail environment
• None of the above

06

If you are interested in the Floral/Creative Services assignment, which of the following experience do you have? (Check all that apply.)

• Floral design or flower arranging
• Creating decorative or visual displays
• Event décor or event setup
• Customer consultation for floral or creative services
• Experience with arts, crafts, or other creative design work
• No experience in these areas
• Not interested in the Floral/Creative Services assignment

Required Question

Employer City of Redlands

Address 35 Cajon St

Redlands, California, 92373

Phone 909 798 7514

Website http://www.cityofredlands.org