Grants Accounting Assistant

Client Overview:
Our client is a leading university-based research institute. Their Grants and Business Operations team supports faculty research and sponsored funding, and they are currently looking to add a Grants Accounting Assistant to the team.

Salary/Hourly Rate:
$30/hr - $35/hr

Position Overview:
Our client is seeking a temporary Grants Accounting Assistant to support its grants managers. The role covers grants management and business operations, with supportive tasks for sponsored research administration.

Responsibilities of the Grants Accounting Assistant:

• Pre-award support:
  • Handle department-limited submissions.
  • Back up grants managers during heavy workloads on smaller grants and fellowships, assisting with electronic research administration (ERA) proposals (budgets, compliance, data entry).
  • Collect and enter training grant data, including xTrain updates.
• Post-award support:
  • Enter cost transfer and labor accounting information into university financial systems.
  • Prepare invoices and backup documentation for sponsor billing.
  • Extract monthly financial reports on faculty grants, file or forward them, and flag significant under- or overspending to grants managers.
  • Search faculty grants for unallowable costs and report findings to grants managers.
  • Assist with the award closeout process.
• Day-to-day:
  • Help with grant records retention and management in OnBase.
  • Maintain departmental funding opportunities in the university's research funding portal.
  • Prepare the monthly accounts list.
  • Review expense reports in Concur, enter journals for cost transfer corrections, and ensure compliance with business and research expense policies.
  • Attend training classes and meetings to stay current on financial systems and compliance requirements.
  • Other duties as needed.

Required Experience/Skills for the Grants Accounting Assistant:

• Proficiency in Microsoft Office (Excel, Access, and Word).
• Solid understanding of basic accounting principles.
• Ability to understand and apply the policies of multiple funding agencies.
• Strong attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated commitment to financial integrity and confidentiality.

Preferred Experience/Skills for the Grants Accounting Assistant:

• Familiarity with university policies and procedures for grant applications.
• Familiarity with university personnel and fiscal management policies and financial systems, such as ERA, Labor Accounting, Information Warehouse, and PeopleSoft. Experience with similar systems at another university also counts.
• Prior biomedical or biology grants experience in a university setting (helpful but not required).

Education Requirements:

• Bachelor's degree in Business, Finance, Accounting, or a related field is required.
• Several years of progressively responsible, relevant professional experience can be accepted in place of a degree.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO

Position ID: 412368