Grants and Contract Coordinator

Pre-Award Management:

• Identify funding sources and review proposal solicitations for special requirements.
• Assist staff with proposal writing, grant application formatting, and compiling necessary documentation.
• Develop, review, and adjust project budgets and justifications to ensure alignment with sponsor guidelines.

Post-Award Administration:

• Monitors budget expenditures for grant compliance and contract compliance; reporting requirements, forms, and due dates.
• Prepare required quarterly, monthly and annual financial reports.
• Track project expenditures, perform accounts-receivable monitoring, and oversee overdrafts.
• Ensure all spending strictly complies with institutional policies and regulatory requirements.
• Prepares financial reports, invoices, and payment requests.
• Comply with federal standards under CFR for state and federal grant administration.
• Prepares/submit requests for grant reimbursements.
• Assist the Finance Director in preparing comprehensive financial grant reports for various uses, including the preparation of monthly tribal financial statements.
• Assist auditors as needed.
• Performs all other job-related duties as assigned by the Finance Director.

Compliance and Reporting:

• Maintain accurate and complete grant files and contract files, perform grant-related special projects and audits.
• Coordinate contract review with legal counsel and program staff as appropriate. Process contract modifications, amendments, and renewals.
• Ensure the timely closeout of awards by coordinating with Principal Investigators (PIs) to confirm all deliverables are met.
• Maintain comprehensive grant databases, ensuring data accuracy and consistency.
• Provide guidance to internal departments regarding grant policies and procedures.
• Reviews technical reports.
• Track reporting deadlines for all assigned grants and ensure timely submission of required reports.

Grant Modifications & Amendments:

• Process grant modification requests including budget amendments, scope changes, and no-cost extensions.
• Review modification requests for compliance with grant terms and federal regulations.
• Prepare amendment documentation and obtain required approvals.
• Update grant records and systems to reflect approved modifications.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to develop and maintain a multi-fund total accounting system of records, reporting, audit trails, and reconciliation.
• Familiarity with government funding regulations and compliance guidelines.
• Exceptional persuasive writing skills for proposals and strong interpersonal skills for liaising with stakeholders and funders.
• Proficiency in Microsoft Office Suite (especially Excel), SAGE INTACT, and project management software.

QUALIFICATIONS

• Must be able to undergo and pass a DPS/FBI fingerprint background investigation
• Knowledge of federal procurement standards under 2 CFR Part 200.

EDUCATION AND/OR EXPERIENCE

• A Bachelor's degree in Business Administration, Public Administration, or a closely related field.
• 3+ years of professional experience in grants administration, project management, or contract negotiation.
• 3+ Experience with federal grant programs and federal procurement requirements (2 CFR Part 200) strongly preferred

Under the general supervision of the Finance Director, the Grants and Contract Coordinator is responsible for managing several grants. This includes helping with budget preparation, ensuring compliance with federal and organizational guidelines, and coordinating technical reports. In addition to preparing, reconciling and submitting financial grant reporting, such as FFR's.