Grants Specialist - Registry

Grants Specialist - Registry

Salary

$45,969.00 - $71,252.00 Annually

Location

PCSO Administration - 971 Jason Lopez Circle Bldg C Florence AZ 85132, AZ

Job Type

Full-Time

Job Number

202600326

Department

Sheriffs Office

Opening Date

08/25/2026

Closing Date

9/8/2026 11:59 PM Arizona

• Description
• Benefits

DESCRIPTION

JOB SUMMARY

Process grant applications, grant awards, Memoranda of Understanding, intergovernmental agreements, and other grant program documents and perform work within scope of authority and according to PCSO and County policies.

NOTICE TO APPLICANTS:

• The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries will require an internal equity review and those that are above the first quartile will require additional approval.

Per PCSO Selection Guidelines, the following may be disqualifiers:

• Having been disciplined by any employer, including military, as an adult for abuse of leave, gross insubordination, dereliction of duty or persistent failure to follow established policies and regulations.

• Having been involuntarily dismissed, for any reason other than layoff, from two or more employers as an adult.

• Having held more than seven paid positions with different employers within the past four years, or more than 15 paid positions with different employers in the past ten years (excluding military). Students who attend school away from their permanent legal residence may be excused from this requirement as well as other persons with a reasonable explanation for an extensive job history.

• Resigning from any paid position without notice may be disqualifying, except where the presence of a hostile work environment is alleged or other reasonable cause existed.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Open PCSO grant and financial files and database records for grants submitted and accepted and verify that records meet funding agency requirements.
• Assist with administration and approval process for grant program documents.
• Compile data for financial reports for restricted fund accounts and prepare grant fund financial reports as assigned.
• Assist with writing grant proposals and quarterly reports.
• Monitor grant fund expenditures and inventory supplies and equipment to assure compliance with Federal, state, and local requirements and funding agency policies and standards.
• Assist with purchasing of supplies and equipment and verify compliance to funding agency requirements.
• Advise supervisor of grant program reporting issues, provide assistance and technical information to PCSO staff, and explain grant program rules, regulations, policies, and procedures.
• Collect, compile, and maintain data on PCSO grant programs.
• Process reports for all Federal awards for the annual Schedule of Expenses of Federal (SEFA) awards and maintain and balance all PCSO grant cost centers.
• Maintain regular, in-person attendance to effectively perform assigned duties
• Collaborate and work cooperatively with team members to achieve organizational goals
• Maintain the integrity, professionalism, values, and goals of the Sheriffs Office by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED equivalent.
• Three (3) years of related professional experience.
• Arizona residents must have an Arizona Driver's License upon hire; newly established Arizona Residents must have one within 30 days of hire.
• Must pass thorough background investigation.

Preferred Qualifications:

• Additional technical training and certifications may be required at the direction of the Sheriff.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, Skills and Abilities:

• Knowledge of Sheriffs Office policies, procedures, and Standard Operating Procedures (SOP).
• Knowledge of public sector accounting and reconciliation practices.
• Knowledge of Federal and state grant and special fund accounting regulations and accountability standards.
• Skill in understanding and applying grant program standards, Federal and state rules and regulations, and County policies.
• Skill in compiling technical and statistical information to prepare grant proposals and technical reports.
• Ability to maintain electronic records, files, and databases.
• Ability to assess and prioritize multiple tasks, projects, and demands.
• Ability to follow and effectively communicate verbal and written instructions.

PHYSICAL DEMANDS:

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:

Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can Read more details about our organizations benefit program or you can review the list below:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.

• Paid Vacation And Sick Leave

• 15 Vacation Days Accrued Annually Starting Day One

• After Three (3) Years of Service 18 Vacation Days Accrued Annually

• After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

• Two Week Sabbatical After Five Years of Continuous Service

• Three Week Sabbatical After Ten Years of Continuous Service

• Four Week Sabbatical After Fifteen Years of Continuous Service

• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Top Tier Affordable Medical, Dental and Vision Plans

• Insure your whole family on a PPO plan for as low as $57.94/mo.

• Insure you and your children on a PPO plan for ZERO premium cost

• Comprehensive Wellness Program

• Onsite Mammogram and Prostate Screening Events

• Skin Cancer Screening Events Onsite

• Biometrics and Health Screening Events Onsite

• Financial Health and Retirement Planning Events Onsite & Online

• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Quarterly Well Challenges

• Vaccination Clinics Onsite

• Vision Exams and Optometry Events Onsite

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Program with Ongoing Training & Development Options

• Civil Service Leave

• VanPool Options

• Short-Term Disability - Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Employer Pinal County

Department Sheriffs Office Address 971 Jason Lopez Circle

Florence, Arizona, 85132

Phone 520-866-5023

520-866-5121