Position Summary:The Hospitality Admin Assistant provides administrative assistance to the Human Resources Department and the Executive Chef. This is a dual role that will share work between both departments.
Essential HR Duties & Responsibilities:- Be the first point of contact for all international staffing needs such as answering questions, making nametags, distributing locker keys, apartment questions, etc.
- Assists HR with new hire on-boarding program to include new hire paperwork process and new hire orientation with facility tour.
- Assists with setting up interviews and scheduling interviews for various departments.
- Composes verification of employment, work experience, and reference letters as needed.
- Compiles employee handbooks, manuals, training guides and benefit enrollment packets.
- Sends out mandatory mailings as directed.
- Communicates employee info through digital boards and employee “App.”
- Compiles and maintains employee files for all employees.
- Assists with employee relations as needed including employee celebrations, events, and monthly birthdays.
- Order, organize, and distribute international welcome packages.
- Assist with the international visa program where needed.
- Ensures all EEOC and OSHA postings and posters are compliant and updated.
- Assists Director of HR and Assistant HR Director with other HR related duties and projects as necessary.
Essential Culinary Duties & Responsibilities:- Track tardiness of culinary employees.
- Keep up with weekly BEO’s and Daily BEO’s, including revisions and pop ups for and disseminate to Executive Chef, Exec. Sous Chef, all Sous Chefs including Pastry/Production. This will include printing and filing.
- Provide daily complaints from Vivid Survey from our Members to Exec Chef and Exec Sous Chef
- Handle Purchasing order/ tracking and receiving of special orders for culinary.
- Research and price equipment for the culinary team as needed
- Distribute of Culinary Employee information I.E. Gift card/RSVP for Bowling/ employee party/etc….
- Organize, plan and execute Culinary employee events.
- Communicate stewarding staffing needs from Exec Sous Chef to cleaning company weekly.
- Handle all travel arrangements for Exec Chef and Sous Chefs as needed.
- Order and keep par levels of Chef’s Uniforms and Shoes.
- Track “call outs” and mark in 7shifts.
- Check hours of ops/ scheduling needs/ communicate changes in venue.
- Take food notes for new menus.
- Create “mise-en-place” lists for new menus.
- Assist F&B Admin with menu rotation and menu changes.
- Special projects as directed by the Executive Chef
Job Knowledge, Skill Requirements- Administrative experience within a fast paced, hospitality environment.
- Superior organizational skills with the ability to manage multiple priorities and deadlines.
- Ability to work independently.
- The ability to maintain the highly confidential nature of HR issues and communications.
- Excellent verbal and written communication skills.
- Superior interpersonal skills.
- Follows through on all requests in a timely and efficient manner.
- Strong computer proficiency with MS Office, applicant tracking software, advanced knowledge of Excel, as well as ability to adapt and learn new systems.
- Previous administrative experience in the hospitality industry.
- Develop and maintain effective, positive, and productive relationships with the HR and Culinary teams, hiring managers and other associates and departments.
Education/Experience/Certificates/Licenses: - 2 years experience in hospitality or related field.
- Bachelor’s degree in human resources, hospitality, business, or related degree preferred.
- Experience in a high-volume office environment with confidentiality understanding.
Physical Demands: - Must be able to lift, push and pull a minimum of 15 lbs.
- Must be able to sit for prolonged periods of time.
This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.
This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.