Overview Job Location: AC Hotel Beverly Hills - Los Angeles, CA 90048Position Type: Full TimeSalary Range: $28.00 - $29.00 HourlyJob Shift: DayJob Category: AccountingPosition Purpose Assist and support the General Manager with the maintenance and control of the hotel's financial operations. Depending on established ownership procedure and/or direction this may include but is not limited to accounts receivable, accounts payable, reconciliations, hotel daily deposits, giving change, daily revenue reporting, group and catering advance and final payment processing and tracking, assist Sales and Operations to ensure accurate and timely accounting support, assisting with recruiting, new hire onboarding, and training.Essential Responsibilities Coordinate all onsite accounting functions. Acts as a liaison for all corporate accounting requests.Verifies the accuracy and timeliness of all finance functions: daily and month end reporting, payroll processing, income audit, accounts payable, accounts receivable, and cash and credit card management.Ensure that all administrative procedures are in place and functioning effectively.Ensure compliance with property policies and procedures and all applicable laws.Ensure that accounting practices adhere to legal requirements and standards, including: Preparing and filing of tax and license information returnsProviding internal and external auditors with the information they need and implementing their recommendationsEstablish and monitor cost and expense control systems and procedures to achieve budgeted operating results.Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.Ensure monthly P&Ls reflect accurate revenues, expenses and cost of sales calculations. Facilitate monthly P&L reviews to uncover challenges, opportunities and trends.Develop and achieve financial goals. Summarize and forecast 90 days out for hotel revenues, expenses, and earnings based on past, present and expected operations on a monthly basis.Responsible for generating end of period reports on a timely basis. Complete monthly property financial package for the ownership group to include P&L, SOI, GL and Balance Sheet.Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows, and processes payments received.Prepare and finalize payroll. Monitor and audit staff records and comply with Federal, State, and local laws.Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills. Prepare and transmit letters requesting payment to outstanding/overdue accounts.Review and maintain accurate files on all contractual obligations. Reconcile vendor statements and resolve discrepancies.Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner. Ensure the collection and payment of applicable local, state, and federal taxes. Advise department management of desirable operational adjustments due to tax code revisions.Develop and implement financial and purchasing strategies aligned with property objectives and internal control practices. Maintain and prepare the monthly tax-exempt worksheet and backup.Ensure that all invoices are prepped, coded, ready for approval and entering. Proper prep of invoices includes matching up packing slips and purchase orders to proper invoice. Maintain complete and accurate accounting files to handle vendor inquiries.Maximize cash flow by proactively managing accounts payable and accounts receivable functions. Prepare and provide balances of accounts receivable recap daily. Prepare aging reports for review (30/60/90+ days).Prepare daily deposits. Give change to cashiers when needed. Review Daily Revenue Report prior to distribution to GM/Director of Finance or Corporate office.Maintain logs for month end requirements. Audit cash handling and credit policies. Audit city ledger weekly and inform the General Manager of credit risks or potential write-offs.Audit all banquet charges and miscellaneous charges posted to master accounts for accuracy. Handle guest credit requests, confirm receipt of invoices, and assist with inquiries. Respond to credit card company inquiries and chargebacks, document and maintain files.Review and manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued. Handle disputed charges, research, resolve disputes, provide documentation to confirm accuracy of billing or issue credits as needed.Advise the General Manager of all accounting matters. Attend operations and leadership meetings.Supportive Functions Assist with any guest inquiry.Report maintenance problems, safety hazards, accidents, or injuries.Complete safety training and certifications.May be asked to perform duties related to talent acquisition, new hire onboarding, and employee training.Perform other reasonable job duties as requested by the General Manager.Physical Demands Environmental conditions are inside; the job is inside most of the time.Must be able to sit at a desk for up to eight hours per day. Walking and standing required for the rest of the day.Must be able to lift up to 45 lbs. as needed.Requires various physical abilities including grasping, writing, standing, sitting, walking, bending, and visual acuity.Specific Job Knowledge, Skills and Abilities Must be able to travel on occasion; must be able to speak, read, write, and understand the primary language used in the workplace.Requires good communication skills (verbal, written, electronic).Considerable knowledge of complex mathematical calculations and computer programs.Excellent leadership and customer relations skills. Detail oriented with strong organizational and communication skills.Intermediate computer skills; Intermediate Excel skills (VLOOKUPs and Pivot Tables).Knowledge of Windows OS, MS Office, PMS, PBX, Key system, and POS.Self-driven and able to work independently.Education High school or equivalent required. Bachelors degree preferred.Experience 2+ years accounting experience required. Property level hospitality accounting experience strongly preferred. Previous hotel/resort experience preferred.Licenses or Certifications Ability to provide and maintain a valid driver's license as the position may require operation of motorized and electric vehicles.Grooming All staff members must maintain a neat, clean, and well-groomed appearance per Azul Hospitality standards. Refer to the property-specific grooming and uniform standards policy.Attendance Regular attendance in conformance with Azul Hospitality standards is essential. Staff with irregular attendance or tardiness may be subject to disciplinary action up to termination. Upon employment, staff must comply with Azul Hospitality rules and regulations. Varying schedules may be required to reflect business needs. Attendance at all scheduled training sessions and meetings is required. This job description is not exclusive or exhaustive of all duties.#J-18808-Ljbffr