HR Assistant

Position Summary

We are seeking detail-oriented Contract HR Specialists to support the People Operations Employee Lifecycle team by conducting virtual I-9 documentation reviews and completing Section 2 of the Form I-9 within Workday. This role is critical to ensuring compliance with federal employment eligibility verification requirements while delivering a seamless and professional onboarding experience for new hires.

The ideal candidate has prior experience completing Form I-9s, conducting virtual document inspections, and working within an HRIS platform, preferably Workday.

Key Responsibilities

• Conduct virtual I-9 document inspections in accordance with company guidelines and federal requirements.
• Complete Section 2 of the Form I-9 accurately within Workday.
• Review employment authorization documents for authenticity, completeness, and compliance.
• Ensure adherence to federal I-9 regulations and internal compliance standards.
• Partner with HR, Talent Acquisition, and new hires to resolve documentation issues in a timely manner.
• Track and manage I-9 cases to ensure completion within established deadlines.
• Escalate complex documentation or compliance issues as appropriate.
• Maintain confidentiality while handling sensitive employee information.

Required Qualifications

• Previous experience completing Form I-9 Section 2 verification.
• Strong understanding of employment eligibility verification requirements and acceptable documentation.
• Experience using Workday or a similar HRIS platform.
• Exceptional attention to detail and accuracy.
• Ability to manage a high volume of transactions in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills.
• High level of professionalism and discretion when handling confidential employee information.

Preferred Qualifications

• Experience supporting HR Operations or Employee Lifecycle teams.
• Familiarity with E-Verify processes.
• Experience conducting virtual I-9 document verification.
• HR compliance or audit experience.

Skills & Competencies

• Strong compliance and regulatory mindset.
• Excellent organizational and time management skills.
• Ability to work independently in a remote environment.
• Customer-focused with a commitment to delivering a positive employee experience.
• Strong problem-solving and critical-thinking abilities.