Job Title: Recruiting Coordinator
We re looking for a highly organized, proactive, and AI-curious Recruiting Coordinator to help deliver an exceptional candidate and hiring team experience. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and is excited about how emerging technologies including AI can improve recruiting operations, coordination, and communication.
As a Recruiting Coordinator, you ll play a critical role in supporting the end-to-end recruiting process by coordinating interviews, managing scheduling logistics, maintaining recruiting systems, and ensuring a seamless experience for candidates and stakeholders. You ll also have the opportunity to explore and adopt new tools and AI-enabled solutions that help streamline processes and enhance efficiency across Talent Acquisition.
What You ll Do
Coordinate and schedule interviews across multiple teams, calendars, and time zones
Serve as a primary point of contact for candidates throughout the interview process
Ensure an exceptional candidate experience through timely communication and attention to detail
Support recruiters and hiring managers with interview logistics, scheduling changes, and process coordination, including offer letters
Maintain accurate candidate and interview data within applicant tracking systems and recruiting platforms
Assist with recruiting operations, reporting, documentation, and process improvements
Partner with Talent Acquisition and cross-functional teams to support hiring initiatives and recruiting events
Help identify opportunities to improve efficiency through automation, AI tools, and process optimization
Stay curious about emerging recruiting technologies and contribute ideas that enhance team effectiveness and candidate experience
What We re Looking For
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent communication and interpersonal skills
Detail-oriented with strong follow-through and problem-solving abilities
Ability to work collaboratively in a fast-paced, team-oriented environment
Comfort learning new systems, technologies, and digital tools
Interest in AI, automation, and innovative ways of working within Talent Acquisition
Experience supporting recruiting, HR, scheduling, coordination, customer service, or administrative functions preferred
Familiarity with applicant tracking systems, calendar management, and virtual meeting platforms is a plus
What AI-Curious Means to Us
You don t need to be an AI expert or technical specialist. We re looking for someone who is open to learning, experimenting with new tools, and thinking creatively about how technology can simplify work, improve experiences, and create efficiencies. Curiosity, adaptability, and a growth mindset are most important.
No Spotlight Call. Notes for Suppliers Below:
What recruiting systems and tools will this person be expected to support (ATS, scheduling platforms, CRM tools, etc.)?
Ats and scheduling is done in EightFold and offer letters are done in SuccessFactors
Approximately how many recruiters, hiring managers, and interview schedules will this person support at any given time?
Up to 4 recruiters, roughly 60 interviews a week
Are you primarily seeking candidates with Recruiting Coordinator experience, or would you also consider candidates with strong scheduling and stakeholder coordination experience from HR, operations, customer service, or administrative backgrounds?
Open to any entry level person who is interested in a career in HR ideally would have some work experience in HR (internships are fine/adequate work history)
What level of exposure to AI tools are you looking for? For example, is familiarity with tools such as Microsoft Copilot or ChatGPT sufficient, or would you prefer someone who has leveraged AI to improve workflows or operational processes?
Either is fine would love someone who is willing to experiment to make things more efficient or at the very least ai curious
Are there any known dealbreakers or preferences we should share with suppliers (e.g., specific experience requirements, industries, backgrounds, or candidate profiles you would or would not like to consider)?
Open to all industries but someone who has handled or demonstrates aptitude for handling volume requests. Someone with a strong customer mindset and can think through problems.
Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans