Administrative Skills, Analysis Skills, Auditing, Blackberry, Call Monitoring, Cellular Telephone, Coaching, Communication Skills, Computer Skills, Detail Oriented, Disciplinary Action, Equipment Maintenance/Repair, Filing System Design, Human Resources, Human Resources Management, Interpersonal Skills, Inventory Levels, Inventory Management, Mail Processing, Marketing, Multitasking, Office Equipment, Operational Audit, Operations Processes, Organizational Skills, People Management, Policy Implementation, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Purchasing/Procurement, Record Keeping, Spreadsheets, Team Lead/Manager, Time Management, Voice Mail, Word Processing, Writing Skills
Human Resources Manager
A busy medical practice with three doctors is looking for a detailed oriented, multi-tasking Human Resources Manager for a staff of twenty employees.
The Human Resources Specialist is required to maintain a cell phone/blackberry in order to have access to voicemail and email.
Responsibilities:
- Maintain office services
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Organize office operations and procedures
- Supervise office staff
- Monitor phone calls
- Review and Control correspondence sent from our office
- Review and approve supply requisitions
- Liaise with other agencies, organizations and groups
- Update organizational memberships
- Maintain office equipment
- Designing filing systems
- Schedule business and marketing meetings to improve the practice
- Manage and review timesheets
- Preparing payroll
- Prepare weekly deposit slips for incoming payments
- Maintain licenses and credentialing
Supervise office staff:
- Assign and monitor clerical and secretarial functions
- Recruit and select office staff
- Orient and train employees
- Provide on the job and other training opportunities
- Conduct random audits of clinic operations, staff procedures, and protocol.
- Manage late, leave early, OT slips signed, time off and vacation slips and place on calendar.
- Planning and monitoring day to day operations of the office
- Appraising job results
- Coaching and disciplining staff
- Conduct Monthly Staff Meetings
Maintain office records:
- Design filing systems
- Ensure filing systems are maintained and up to date
- Define procedures for record retention
- Ensure protection and security of files and records
- Ensure effective transfer of files and records
- Transfer and dispose records according to retention schedules and policies
- Ensure personnel files are up to date and secure
Maintain office efficiency:
- Plan and implement office systems, layout and equipment procurement
- Maintain and replenish inventory
- Check stock to determine inventory levels
- Anticipate needed supplies
- Verify receipt of supply
Perform other related duties as required.
Knowledge, Skills and Abilities:
The Human Resources Specialist must have proficient knowledge in the following areas:
- knowledge of office administration
- knowledge of human resource management and supervision
- ability to maintain a high level of accuracy in preparing and entering information
The Human Resources Specialist must demonstrate the following skills:
- excellent interpersonal skills
- team building skills
- analytical and problem solving skills
- decision making skills
- effective verbal and listening communications skills
- attention to detail and high level of accuracy
- very effective organizational skills
- effective written communications skills
- computer skills including the spreadsheet and word-processing programs, and e-mail at a highly proficient level
- stress management skills
- time management skills
Personal Attributes:
- be honest and trustworthy
- be respectful
- possess cultural awareness and sensitivity
- be flexible
- demonstrate sound work ethics
Working Conditions:
Physical Demands:
- The Human Resources Specialist will spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Human Resources Specialist will also have to do some lifting of supplies and materials from time to time.
Environmental Conditions:
- The Human Resources Specialist is located in a busy, open area office. The Human Resources Specialist is faced with constant interruptions and must meet with others on a regular basis.
Sensory Demands:
- The Human Resources Specialist must spend long hours in intense concentration. The Human Resources Specialist must also spend long hours on the computer entering financial information which requires attention to detail and high levels of accuracy.
Mental Demands:
- There are a number of deadlines associated with this position, which may cause significant stress.
- The Human Resources Specialist must also deal with a wide variety of people on various issues.
Excellent benefits - Generous vacation benefits, 401(k), costco membership, subsidized health and dental insurance.
*****NO TELEPHONE CALLS FROM RECRUITERS OR APPLICANTS*****
- COMMUNICATIONS THROUGH INDEED ONLY OR VIA EMAIL ONLY.
Job Type: Full-time
C
Chicago Center for Sports Medicine and Orthopedic Surgery