HR & Office Coordinator

This Jobot Consulting Job is hosted by: Jamie Beene
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $27 - $28 per hour

A bit about us:

Founded more than 25 years ago and based in Richardson, Texas, with additional operations in Denver, Colorado, we are a technology-enabled service and remote-operations company supporting property operators and business customers nationwide. We combine experienced U.S.-based teams with proprietary technology and AI-supported tools to deliver a consistently high-quality customer experience at scale. We've grown steadily since our founding and are now part of a larger national platform, which means our people get the stability of an established organization alongside the pace and opportunity of a company in an active growth phase.

Why join us?

Competitive Compensation: $27–$28 per hour (DOE), non-exempt with overtime eligibility
401(k) with Company Match
Comprehensive Benefits: Company-subsidized medical, dental, and vision; company-paid life and disability insurance; employer HSA contribution where applicable
Additional Voluntary Benefits available to eligible employees
PTO & Paid Holidays
Clear Career Path: Designed as an entry point into Human Resources — with demonstrated success, this role can progress into HR Coordinator, HR Generalist, People Operations, or Office Manager
Direct Exposure to HR Leadership: Reports to the VP of Human Resources with weekly visibility into projects and priorities
Collaborative Work Environment: Onsite 5 days per week in a growing, multi-location organization where you'll partner with the broader HR team and office leaders
Temp-to-Hire: A path to permanent placement based on performance

Job Details

Key Responsibilities and Duties

HR Administration & Employee Support

Assist with new hire onboarding, including preparing materials, coordinating first-day schedules, and ensuring required paperwork is completed accurately and on time
Support I-9 process administration by coordinating document review, tracking completion, and escalating questions to the appropriate HR team member
Maintain organized electronic HR records in accordance with established processes and confidentiality requirements
Assist with interview scheduling, candidate communications, and recruiting coordination as needed
Respond to routine employee questions and direct employees to the appropriate HR resource
Support employee status changes, document collection, and HR system updates under HR team direction
Prepare and distribute routine employee communications, forms, and HR materials using approved templates
Coordinate logistics for training sessions, employee meetings, engagement activities, recognition efforts, and company events
Maintain HR trackers and checklists to support accurate and timely follow-through
Provide administrative support for HR projects and escalate questions, risks, or employee concerns to HR leadership
Submit a weekly written report to the VP of Human Resources detailing project and work status

Office Management & Workplace Support

Maintain a professional, organized, safe, and welcoming office environment for employees and visitors
Manage office supplies, kitchen inventory, snacks, beverages, and workplace amenities within established guidelines
Coordinate incoming and outgoing mail, package deliveries, and office shipments
Maintain conference rooms, common areas, shared workspaces, and new hire workspaces so they are ready for daily use
Serve as primary point of contact for routine office questions, visitor support, and workplace requests
Coordinate basic facility and maintenance requests with vendors, property management, and internal partners
Support office access coordination/badging, guest hospitality, catering, meeting setup, and local employee events
Maintain office calendars, recurring checklists, and vendor contact records

Administrative & Vendor Coordination

Coordinate orders, deliveries, and scheduled services with office vendors and service providers
Track invoices, receipts, and HR or office-related expenses for review and payment processing
Prepare documents, spreadsheets, presentations, and meeting materials using Microsoft 365 tools
Escalate facility, safety, employee, or workplace concerns to the appropriate internal partner
Support additional HR, office, and administrative projects as business needs evolve
Qualifications

Needed:

1–2 years of experience in Human Resources support, office coordination, administrative support, customer service, or hospitality; relevant internship or coursework may be considered
Demonstrated interest in building a career in Human Resources while supporting office operations and employee experience
Experience or strong background in onboarding coordination, employee documentation, and maintaining organized records
Strong organizational skills with proven ability to manage multiple routine priorities and deadlines
Ability to maintain confidentiality, handle employee information appropriately, and escalate questions when needed
Strong attention to detail and comfort working from checklists and established processes
Proficiency with Microsoft 365 — Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Ability to work onsite in Richardson, TX five days per week and occasionally support events outside normal business hours
No degree or certification required

Preferred:

Coursework or experience related to employee onboarding, Human Resources, business administration, or office management
Experience scheduling interviews, coordinating meetings or training sessions, or supporting employee events
Experience in a growing company or multi-location environment
Exposure to HRIS platforms or I-9 documentation processes
Comfort learning new HR systems, processes, and compliance requirements

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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