HR Systems Support Coordinator

Job Title: HR Systems Support Coordinator

Division: Corporate

Job Location: Fruitland, ID

Job Title: HR Systems Support Coordinator

Location: Fruitland, Idaho

Starting Hourly Rate: $20.00 - $22.00 (depending on experience)

Employment Type: Full-Time, Hourly

Work Environment: In-Person, Monday - Friday, 8am to 5pm

Summary of Company Benefits:

• Health, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) with an Employer Match
• Group Term Life Insurance and AD&D
• Employer Paid Long-Term & Short-Term Disability
• Voluntary Supplemental Hospital and Accident Plans
• Employee Assistance Program
• 8 Company Paid Holidays & 1 Floating Holiday
• Progressive Paid Time Off (PTO) Accruals
• Quarterly Hourly Incentive Bonus

About Woodgrain:

Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.

Job Summary:

The HR Systems Support Coordinator is responsible for providing efficient and effective HR shared services to the HR departments and team members across the organization. This position will support HR operations through the processing and managing of a variety of HR transactions while maintaining accurate and up-to-date employees records within the HR systems. The HR Systems Support Coordinatorr will ensure data integrity and confidentiality is maintained at all times and will support compliance with all privacy regulations and company policies. This position will support the HR Systems Specialists with testing system environment changes as needed.

Duties & Responsibilities:

• Perform routine maintenance of HR data within the systems to ensure data integrity and accuracy
• Provide support with HR transactions and requests while focusing on accuracy of data, customer services, professional communication, and timely completion
• Assist with divisional needs from the HR departments, as needed (i.e., I9 verifications, verification of employments, etc.)
• Research data discrepancies and escalate findings to the HR Systems Support Senior Specialist as applicable
• Prepare and complete a variety of local, state, and federal surveys and forms in assistance to the internal and external audit processes. (i.e., EEO, BLS, New Hire Reports, etc.)
• Run and distribute reports from the HR systems
• Create reports in the HR systems to share with end-users to accomplish business needs
• Regularly run and audit reports to ensure data accuracy within the systems
• Contribute to the documentation of the HRIS processes, procedures, and workflows. As well as participate in the process improvement initiatives within the department
• May assist with user acceptance testing for projects, upgrades, and enhancements in coordination with the HR Systems Support Specialists
• Participate in testing within the systems to verify and troubleshoot HCM functions and processes

Requirements:

• High school diploma or equivalent is required
• Previous experience working in HR services or an administrative role is preferred
• Proficiency in Microsoft Excel, including the ability to organize and analyze data, use formulas and functions, create and format spreadsheets, and generate reports. Familiarity with functions such as XLOOKUP/VLOOKUP, pivot tables, and conditional formatting is preferred.

Additional Skills:

• Ability to handle multiple tasks and assignments effectively at one time
• Strong communication and interpersonal skills
• High attention to detail and accuracy with assigned tasks
• Proficient in Microsoft Office products (i.e., Excel, Word, PowerPoint, Outlook)
• Handle sensitive and confidential information with respect and integrity
• Dependable and committed to ensuring consistent, punctual, and regular attendance
• Ability to effectively communicate in English, both verbally and writing. Additional languages preferred.

Physical Demands:

The physical demands and work environment for this role align with those of a standard office setting. While performing job duties, the employee may occasionally need to stand, walk, sit, use hands for handling objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl, as well as talk and hear. This role may occasionally require lifting or moving up to 25 pounds.

Applications will be accepted until the position has been filled.