Address:  150 N 18th Avenue
Phoenix, AZ 85007

Salary: $55,000 

Grade: 20

Under the direction of the Recruitment Manager, the HR Analyst Intermediate is responsible for work serving as the Recruitment Coordinator with broad scope and complexity. The position has responsibilities requiring a high level of confidentiality including handling sensitive information and other privileged communications. The position must be able to prioritize communication and compose offer letters. This position serves an integral function to the Agency by providing support to the agency recruitment team. This role requires maintaining a high level of confidentiality; providing assistance with recruitment efforts; timely and accurately tracking and processing of selected candidate packets; preparing packets for NEO; communicating with programs and other HR office staff as needed, and providing coverage to include serving as the point of contact in the HR office suite. This recruitment coordinator will also serve as the main point of contact and full cycle recruiter for the Intern program.

Providing administrative support for the agency recruitment team by conducting all recruitment activities including scheduling interviews, receiving and conducting reference verifications for selected candidates for hire, including file review for internal State candidates; timely processing and tracking of all hiring packets to ensure accuracy and completeness and forwarding packets for final processing.

Preparation of documents for HR, hiring managers and new employees; communicating with pending hires of upcoming orientation; processing/forwarding new employee paperwork to recruiters for processing.

Providing administrative and office support including assisting internal and external walk-in customers, word processing, filing, and faxing, maintaining and creating new hire packets, and maintaining updated and accurate forms used in/by HR.

Serve as the recruiter for the intern program, responsible for posting jobs, phone screening potential interns, screening resumes and scheduling interviews as needed for programs looking to onboard interns at ADHS.

Other duties as assigned as related to the position.

Knowledge of:

Federal and State human resources related
employment laws. HR records and document
management. Office procedures, equipment,
basic mathematics concepts, filing
procedures and practices, Capabilities of the
Human Resources Information System
(HRIS) and Talent Acquisition system (TA).
Knowledge of Performance Management
{PM), and Continuous Quality Improvement
(CQI) and Lean methodologies

Skills in:

Prioritizing and accurately completing tasks.
Computer operation. Data entry.
Interpersonal personal skills; phone
etiquette. Customer service. Clearly and
concisely present information, respond to
questions appropriately, and engage in
critical thinking to resolve problems. Utilizing
HRIS, Talent Acquisition, and Microsoft
programs including Word and Excel, and
Gmail

Ability to:

Maintain confidentiality. Deal diplomatically
and interact professionally with a variety of
individuals. Communicate effectively both
verbally and in writing. Perform multiple,
varying tasks often involving time sensitive
matters. Recognize errors, omissions,
discrepancies and make corrections and
create resolutions. Accurately enter data into
multiple data bases. Quickly learn Arizona
State Personnel Rules and Agency policies
and procedures.
Support a diverse multi-cultural workforce
that reflects the community, promotes equal
opportunity at all levels of public
employment, and creates an inclusive work
environment that enables all individuals to
perform to their fullest potential free from
discrimination.

Bachelor’s Degree in Human Resources or closely related field. Relevant HR Certification preferred.

Valid AZ State Driver's License.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning Infant at Work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by emailing virginia.hassard@azdhs.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.