About Us
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TheMathCompany or MathCo® is a global Enterprise AI and Analytics company trusted for data-driven decision-making by leading Fortune 500 and Global 2000 enterprises. Founded in 2016, MathCo builds custom AI and advanced analytics solutions focused on enterprise problem-solving through its innovative hybrid model. NucliOS, MathCo’s proprietary platform with pre-built workflows and reusable plug-and-play modules, enables the vision of connected intelligence at a lower TCO.
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For our employees, we foster an open, transparent, and collaborative culture with no barriers, making MathCo a great place to work. We provide exciting growth opportunities, value capabilities, and attitude over experience, enabling the Mathemagicians to ‘Leave a Mark’.
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Job Overview
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We’re looking for a proactive, detail-oriented, and people-focused HR & Office Associate to join our Chicago office. This full-time role blends key responsibilities in human resources and office management and is ideal for someone who enjoys supporting the employee experience while helping an office run smoothly.
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You’ll work in the office four days per week, with the flexibility to work from home one day.
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Key Responsibilities
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Human Resources Support
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- Assist with employee engagement initiatives and help foster a positive, inclusive workplace culture
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- Respond to general HR inquiries and provide first-level support to employees
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- Support HR reconciliations, including documentation related to taxes, benefits, and record keeping
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- Manage HR-related documentation and mail, including confidential and time-sensitive materials
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- Help coordinate the onboarding process for new hires, including welcome materials, workspace readiness, and device setup
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- Serve as point of contact for Employee recognition programs, company events coordination and benefits administration
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- Responsible for preparing and delivering weekly, monthly, and ad hoc HR reports to support internal tracking and decision making
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- Maintain and update HR-related databases, ensuring records are accurate
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Office & Administrative Support
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- Oversee daily office operations, ensuring the workplace is organized, well-stocked, and running efficiently
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- Coordinate device procurement for new hires and replacement needs, in partnership with IT
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- Book and coordinate employee travel, including transportation and accommodations
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- Order office supplies, liaise with vendors, and assist with space planning or events as needed
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- Handle mail, shipping, and general administrative tasks, such as scanning, filing, and printing
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What We’re Looking For
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- 1–3 years of experience in HR support, office administration, or a similar role
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- Excellent communication and interpersonal skills — professional, friendly, and reliable
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- Highly organized and detail-oriented, with the ability to manage multiple priorities
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- Discreet and respectful when working with confidential or sensitive information
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- Comfortable with Microsoft Office and familiar with basic HR systems/tools
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- Experience with travel coordination or equipment logistics is a plus
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Being a Mathemagician
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- Embody MathCo’s culture of ownership, excellence, and impact.
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- Actively contribute to company growth initiatives, fostering a collaborative and innovative environment.
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- Support diversity and inclusion, valuing different perspectives and ideas.
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Recognitions & Awards
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- Leader in Top Generative AI Service Providers – PeMa Quadrant 2023 (AIMResearch)
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- Recognized among Inspiring Workplaces in North America, 2023
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- Accredited for Inclusive Practices by Great Place to Work Institute, India
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- Best Workplaces™ for Diversity, Equity, Inclusion & Belonging 2023 – Great Place To Work® India
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- For more information, please visit our website. https://www.mathco.com
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