Description
ofi is a global leader in food & beverage ingredients and solutions. Through our core ingredient platforms that we’re known for globally – cocoa, coffee, dairy, nuts, and spices – we partner with food and beverage manufacturers, retailers, and foodservice operators worldwide to help meet evolving consumer needs.
With deep roots in origin countries and close relationships with farmers, we help deliver quality, traceability, transparency, and resilient supply chains. By combining sourcing expertise, market knowledge, innovation, and technical capabilities, we create value for customers while driving positive impact for people and the planet.
Together, ofi employees advance our Purpose: to be the change for good food and a healthy future.
Position Summary:
ofi values in-person collaboration with colleagues – employees are expected to work their specific work schedule on site at their ofi location.
Reporting to the HR Manager, the HR Coordinator will provide support to the HR Manager and HR Generalist in administering policies and programs in recruiting, compensation, and employee relations. The HR Coordinator will manage the Health and Welfare benefit process for the union group and will be responsible for the maintenance and auditing of various Human Resources related transactions. Partners with Human Resources management on special projects and reports.
The ideal candidate for this position will work effectively in a team environment. This individual should have strong communication skills and a desire to leave a lasting and positive impact on the site.
What You’ll Do - Position Responsibilities:
- Execute HR administrative processes and services consistency at local/area level.
- Administer end-to-end Health & Welfare administration process for the union group, including processing of payment, reconciliation of eligibility and benefit support.
- Act as primary HRIS site administrator. Maintain all employee data in HRIS (ADP) to ensure data is accurate and in compliance, and all promotions, transfers, adjustments, etc. are processed correctly and timely.
- Support the hourly recruitment process that includes to advertise (internally/externally), post, recruit, screen, coordinate and execute interviews and hire qualified candidates to maintain appropriate staffing levels. Maintain applicant and hire tracking.
- Process and coordinate background checks, drug screens and other applicable post-offer tasks.
- Assist with employee onboarding including but not limited to; preparing offer letters, conduct new hire/rehire onboarding. Ensure employee files are created/maintained in compliance with state and federal law and company record retention guidelines, including timely and compliant I-9 processes.
- Assist with coordination of trainings with HR Manager and supervisors.
- Work to maintain positive employee relationships with all levels within the organization. Reinforce positive employee relations, supporting HR Manager on employee relations and incentive initiatives.
- Communicate and ensure adherence to HR guidelines, policies, and procedures, under HR Manager guidance.
- Ensure compliance with state and federal regulatory activities, including but not limited to Equal Employment Opportunity Commission (EEOC), Fair Labor Standards Act (FLSA), Americans with Disabilities Act (ADA), and Occupational Health and Safety Administration (OSHA), and all applicable Leave of Absence (LOA) regulations.
- Ensure Collective Bargaining Agreement (CBA) compliance.
- Review employee timecards on a weekly basis for all non-exempt site personnel.
- Ensure the sites process payroll on a timely basis, including processing pay changes (promotions, transfers, layoffs, pay corrections, union dues, medical/dental premiums, etc.).
- Ensure appropriate pay codes and cost centers appear on employee timesheets per applicable state regulations and Collective Bargaining Agreement (CBA).
- Audit employee meal/rest periods and follows-up with supervisor to ensure compliance.
- Oversee sick pay and vacation accruals and administer applicable payments per applicable state regulations and CBA.
- Ensure wage and hour practices are in accordance with the state and federal labor laws, including company policy and CBA guidelines.
- Assist HR team for Leave of Absence (LOA) administration. Support with the coordination and tracking of all leaves.
- Maintain attendance records according to policy.
- Reviews pay grievances and process grievance payouts in accordance with CBA guidelines.
- Assists with benefit enrollment for eligible employees.
- Actively supports a wide variety of formal and informal HR projects and other HR administrative duties.
- Contribute and assist with employee company events (Employee Recognition Programs, Safety Rewards Programs, Holiday Luncheon, etc.).
- Responsible for the data collection, analysis, and maintenance of the Human Resources scorecard.
- Primary contact person for Unemployment questions and information. Prepares and maintains appropriate correspondence to vendor.
- Perform ad hoc analytical projects, including ADP queries, on various employee relations, compensation, and payroll items for the HR Management Team.
- Responsible for effective telephone, email and in-person communications, both internally and externally to maintain a professional image.
- Oversee and administer union hourly benefits eligibility (Health & Welfare) programs. Some programs include, medical, dental and pension.
- Administer site’s carpooling program.
- Escalate workplace issues and employee complaints to HR Generalist and/or HR Manager.
- Maintain attendance and disciplinary action records according to policy.
- Administer Engagement Store, maintain stock and monitor store’s operation schedule.
- Assists with clerical duties such as photocopying and ordering office supplies.
- Perform other duties as assigned.
Experience You’ll Bring – Role Requirements:
- High School diploma is required, bachelor’s degree in business or related field is preferred.
- Two (2) years’ experience in Human Resources, Office Administration or related field is required.
- Union experience is a plus.
- Excellent presentation, communication and interpersonal skills are required.
- Intermediate skill level with Microsoft Suites including, Outlook, Excel, PowerPoint, and Word are required.
- Ability to work with sense of urgency in a fast-paced environment with multiple demands and maintain confidentiality is required.
- Ability to work alone on a broad variety of projects is required.
- Ability to exercise effective judgement, sensitivity, and creativity to changing needs and situations is required.
- Ability to establish and maintain healthy working relationships with people in course of work and maintain a professional demeanor is required.
- High level of integrity and trust, with strong ethics and values is required.
- Proven track record with action orientation, timely decision making and ability to act with ambiguity is required.
- Excellent organizational skills with the ability to compose and produce accurate documents and correspondence in a timely manner is required.
- Bilingual in English and Spanish (speak, read and write) is strongly preferred.
- Travel: This role may require up to 5% travel to other worksite locations, suppliers, customers, or business events.
Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.
ofi provides employees with a comprehensive and competitive benefits package that is designed to support your career, health, and future. Build a Rewarding Career at ofi!
The pay for this role ranges from $30.88 - $35.29 annually and is based on position responsibilities and geographic location. Actual pay within this range may be determined based on the candidate's experience, qualifications, and/or other determining factors.
Comprehensive & Affordable Benefits: Coverage for you (and your eligible dependents) with plans designed for peace of mind and savings for the future.
A Culture of Well-being: Paid Volunteer time off, access to events, resources, and learning opportunities that inspire physical, social, emotional, and financial well-being for you and your family.
Family Support: Paid parental leave, Fertility benefits and lactation support, including milk shipping for traveling employees.
Additional Perks That Make a Difference:
- Vacation time from Day 1 – Your time off starts accruing immediately, growing with your tenure.
- Paid Sick Leave – Rest, recover, and return strong – with paid sick leave on ofi.
- Company Paid Holidays – ofi values work-life balance and the importance of celebrating life’s special moments.
- 401K Match on Day 1 – Invest in your future with our competitive retirement savings program.
- Career Growth and Learning – Join a company committed to developing talent, fostering innovation, and creating meaningful opportunities.
ofi provides equality of opportunity for all persons with respect to hiring without discrimination on the grounds of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status, or sexual orientation. All employment will be decided on the basis of qualifications, merit and business need. If you need assistance or an accommodation due to a disability, you may contact us for support at:
US-Talent.Acquisition@ofi.com
At ofi, we celebrate our diversity and are proud to be an equal opportunity workplace.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.