Position Summary
The Human Resources Generalist supports day-to-day HR operations across the employee lifecycle, with primary responsibility for compliant onboarding, employment records, pre-employment requirements, HR systems, recruitment support, and the first 90 days of employment. The role delivers responsive service to applicants, employees, and leaders; maintains accurate and confidential records; analyzes workforce data; and escalates complex employee relations, legal, or policy matters to the appropriate HR leader.
Essential Functions
HR Operations and Compliance
- Maintain accurate, complete, and confidential employee records in UKG Ready, including personnel, training, benefits, and onboarding documentation.
- Coordinate completion and tracking of Form I-9, required background checks, FBI and BCI fingerprinting, education verification, transcripts, and other pre-employment requirements before established deadlines.
- Conduct routine file and data audits, identify missing or inconsistent information, document corrective action, and support audit readiness.
- Prepare standard HR correspondence, reports, templates, and records in accordance with approved policies, retention requirements, and confidentiality standards.
- Monitor assigned compliance activities and promptly escalate potential policy, documentation, or regulatory concerns.
Talent Acquisition and Onboarding
- Partner with hiring managers to clarify position requirements, recruitment timelines, selection steps, and onboarding responsibilities.
- Post approved openings, coordinate interviews and recruitment events, communicate with candidates, and maintain timely and accurate applicant records in the applicant tracking system.
- Serve as the candidate’s primary contact from pre-employment through onboarding, providing clear instructions, status updates, and a professional experience.
- Schedule and conduct onboarding appointments, including required paperwork, fingerprinting, education verification, orientation logistics, and HRIS entry.
- Support hiring managers with recruitment process training, tools, and consistent practices; escalate exceptions or selection concerns to HR leadership.
Employee Lifecycle
- Respond to routine employee and supervisor questions regarding policies, processes, benefits, and HR services; research issues and escalate matters outside assigned authority.
- Support employees and leaders during the first 90 days of employment by monitoring onboarding completion, responding to concerns, and helping resolve routine issues.
- Occasionally assist with fact-finding, documentation, and scheduling related to employee relations matters under the direction of HR leadership.
- Coordinate exit interviews, summarize themes, and provide timely trend information to HR leadership.
- Support employee recognition, engagement, and retention initiatives and events.
Data, Reporting, and Continuous Improvement
- Compile and analyze HR metrics, including onboarding completion, time-to-fill, early turnover, performance management trends, employee survey results, and exit feedback.
- Prepare clear, accurate reports and dashboards for HR and organizational leadership, noting material trends, data limitations, and recommended follow-up.
- Identify opportunities to improve HR workflows, candidate and employee communications, system accuracy, and service delivery.
- Participate in HR projects and perform other related duties consistent with the purpose and level of the position.
Required Qualifications
- Bachelor’s degree in human resources and one to three years of related HR experience.
- Working knowledge of core HR practices and applicable employment requirements, including confidentiality, records management, onboarding, and equal employment opportunity principles.
- Experience using an HRIS and applicant tracking system; proficiency with Microsoft 365, including Excel, Word, Outlook, Teams, and PowerPoint.
- Ability to manage multiple deadlines, maintain accurate records, exercise sound judgment, and handle sensitive information with discretion.
- Strong written, verbal, interpersonal, analytical, and customer service skills.
- Ability to work effectively and respectfully with employees, candidates, and leaders from diverse economic, cultural, and professional backgrounds.
- Valid Ohio driver’s license and reliable transportation for local travel throughout the service area.
- Ability to successfully complete required background checks and fingerprinting.
Preferred Qualifications
- SHRM-CP, PHR, or another relevant HR certification.
- Experience with UKG Ready or comparable HRIS and with HR reporting or people analytics.
- Experience supporting recruitment, onboarding, compliance audits in a multi-site or mission-driven organization.
Core Competencies
- Mission alignment and service orientation
- Integrity, confidentiality, and sound judgment
- Clear communication and relationship building
- Attention to detail and reliable follow-through
- Prioritization, adaptability, and independent problem-solving
- Data literacy and continuous improvement
- Collaboration and inclusive practice
Working Conditions and Physical Requirements
- Work is performed primarily in a standard office environment with frequent use of a computer and telephone.
- Frequent sitting, standing, walking, speaking, listening, reading, writing, keyboarding, grasping, and fine motor activity are required.
- Work requires sustained attention to detail, review and organization of data, scheduling, communication with the public, and management of confidential records.
- Occasional bending, reaching, filing, and lifting or carrying items weighing up to 20 pounds without assistance may be required.
- Local travel throughout the service area is required. Rare evening hours may be needed for recruitment or organizational events.
Supervisory Responsibility
None.
Benefits:
- Health Insurance starting your first day
- 401k plan including employer match
- Competitive Time Off Benefits
- Salary range: $49,440.80 - $63,654.74 annually
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Catholic Charities is an equal opportunity employer.