Human Resources & Operations Assistant
Start Date: Immediate
Position Summary
The Human Resources & Operations Assistant reports to the HR Administrator and provides entry-level support across recruitment, human resources administration, office operations, inventory, and budget coordination. This role is well suited to an organized, collaborative professional who communicates clearly, handles sensitive information with discretion, and is ready to contribute wherever support is needed.
About Academics West
Academics West is an independent, high-support college-preparatory school serving K–12 students with emotional and learning differences. Through an integrated academic and social-emotional model, the school uses innovative, evidence-based approaches to help students build confidence, strengthen executive functioning, and grow into productive, self-valuing leaders.
Key Responsibilities
- Coordinate the staff recruitment process, including posting openings, screening applications, scheduling interviews, communicating with candidates, and supporting onboarding activities.
- Provide day-to-day human resources administrative support, including maintaining accurate personnel records, preparing routine documentation, and handling sensitive information with discretion.
- Deliver general office and administrative support to help ensure efficient daily operations, including answering phones, providing front-desk coverage, managing correspondence, filing, scheduling, and coordinating shared resources.
- Manage office inventory and supplies by monitoring stock levels, placing orders, maintaining organized records, and identifying cost-effective purchasing options.
- Review budget activity for accuracy, reconcile expenses against approved budgets, and flag discrepancies or emerging concerns for follow-up.
- Collaborate with the bookkeeper to maintain current budget records, organize supporting documentation, and assist with routine financial reporting and expense tracking.
- Support special projects and other operational priorities as assigned.
Qualifications
- Bachelor’s degree in human resources, business administration, or related field.
- Prior experience supporting human resources functions; experience with recruitment or talent acquisition is strongly preferred.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills.
- Demonstrated ability to collaborate effectively, build positive working relationships, and contribute as part of a team.
- Enthusiasm for working among students and educators in a vibrant school environment is preferred but not required.
Academics West is an independent high-support college preparatory program that provides customized educational and social-emotional support for students who need an intimate and nurturing environment. Unlike conventional education, this innovative model enables students to prepare for an ever-changing world that requires young people to have advanced executive functioning, interpersonal and leadership skills. At Academics West we engage students to become independent, resilient, and self-valuing adults. Most importantly, we encourage our students to become heroes of their own story.