Human Resources Specialist

JOB TITLE: Human Resources Specialist
LOCATION: Santa Clara, CA
DURATION: 6 months
RATE RANGE: $40-$50/hr

COMPANY:
Our client is a global leader in AI and high-performance computing, powering innovations in gaming, robotics, and data science.

RESPONSIBILITIES:

Onboarding Coordination:
- Gather onboarding details from managers and suppliers to initiate the contractor onboarding process.
- Ensure all necessary agreements are in place by engaging Legal when required.
- Coordinate with Procurement to confirm Purchase Order (PO) approvals as needed.
- Initiate and manage background checks via platforms like HireRight, ensuring compliance with regional requirements.

Documentation Management:
- Prepare and send all required forms as well as track outgoing and incoming responses, ensuring timely completion.
- Ensure approval across all required cross-functional teams.
- Generate and submit new hire alerts within ServiceNow to ensure contractors are accurately onboarded into internal systems.

Communication and Support:
- Serve as a point of contact for contractors during the onboarding process, addressing any issues or questions that may arise.

Tracking and Reporting:
- Maintain up-to-date records of contractor onboarding activities in other internal systems.
- Track and report on onboarding progress to ensure all required steps are completed within the encouraged timeframe.
- Manage and process all Workday transactions for contingent workers.
- Conduct monthly and weekly audits of contractor records in Workday.

Beeline Specific Expertise:
- Understanding of Beeline workflows, system architecture and integration activities
- Responsible for the day-to-day operations of the Beeline system, including monitoring transactions, running compliance checks and ensuring data accuracy.
- Collaborating with internal and external teams on Beeline reports and data accuracy and through audits and quality checks.
- Support other Contingent workforce projects as needed.

QUALIFICATIONS:
- Bachelor’s degree in related field or equivalent experience.
- 3-5 years of contingent workforce project management experience, with a proven track record in fast-moving and fast-scaling environments.
- In-depth knowledge of contingent workforce management best practices and contingent worker classifications.
- A hands-on approach—willingness to roll up your sleeves and actively manage job requests, workforce operations, and vendor performance.
- Strong organizational and time-management skills with the ability to balance. multiple ongoing projects and tasks.
- Excellent communication skills, both written and verbal.
- Proficiency in managing documentation through platforms like DocuSign.
- Excellent analytical skills including proficiency with dashboards, MS Excel, and Visualization.
- Ability to work collaboratively with cross-functional teams including Legal, Procurement, and HR.
- High attention to detail, with the ability to track and manage compliance-related documentation.
- Knowledge of Workday and VMS tools.
- Analytical and problem-solving skills for business needs and troubleshooting.
- Excellent knowledge of reporting, analytics and advanced MS Excel skills
- Excellent knowledge of Beeline platform issue resolution from a business perspective
- Preparation of weekly and monthly reports for the program and Beeline
- Excellent communication and interpersonal skills.
- Project management skills.
- Excellent organizational and time management skills with the ability to multi-task

PREFERRED QUALIFICATIONS:
- Experience in contractor or employee onboarding, particularly in a global environment.
- Knowledge of procurement and legal compliance in the contractor hiring process.
- Experience in identifying process gaps and driving improvements, with a focus on automation, innovation for enhancing customer satisfaction, revenue generation, and future readiness.
- Excellent communication skills in collaborating with various internal teams, customers and trading partners.
- Demonstrated ability to work effectively in a fast-paced, deadline-oriented environment
- Ability to conduct complex analysis and translate user requirements into attainable solutions
- Excellent verbal and written communication, interpersonal, conflict resolution, presentation and customer service skills
- Effective time management, work prioritization and delegation skills
- Experience with offshore resources is preferred

EDUCATION:
- Bachelor’s degree in related field or equivalent experience.

BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.