ICP: Front Office Administrator

The Office Assistant supports daily administrative operations within the manufacturing plant. This role focuses on maintaining organized records, processing incoming invoices, and entering purchase orders into the company system. The ideal candidate is detail oriented, reliable, and comfortable working in a fast paced industrial environment.

Key Responsibilities:

• Filing & Document Management Maintain organized physical and digital filing systems for invoices, purchase orders, production documents, and other plant records.
• Invoice Processing Receive, date stamp, and verify incoming invoices; enter invoice data into the accounting or ERP system; route invoices for approval as needed.
• Purchase Order Entry Create and enter purchase orders into the system based on requests from plant staff or management; ensure accuracy and proper coding.
• Data Entry & Recordkeeping Input and update information in spreadsheets, databases, and internal systems with a high level of accuracy.
• General Office Support Assist with scanning, copying, mail distribution, and other administrative tasks to support plant operations.
• Communication Coordinate with vendors, supervisors, and internal departments to ensure timely processing of documents and resolve discrepancies.
• Compliance & Confidentiality Follow company policies, maintain confidentiality, and support compliance with manufacturing and safety standards.