IN-INDOT Administrative Assistant 3

Join Our Team as an Administrative Assistant in Indianapolis, IN

Are you detail-oriented and ready to provide essential support in a dynamic environment? We are seeking a skilled Administrative Assistant to join our team in Indianapolis, IN. This role involves a variety of administrative tasks, including managing contract bidding registrations, handling customer inquiries, and supporting business systems consultants. Your contributions will ensure smooth operations within our program areas.

Key Responsibilities:

• Administer staff functions to support program areas.
• Manage registration for contract bidding and grant access to contractors.
• Handle inbound customer service calls and inquiries efficiently.
• Support internet postings and other tasks for Business Systems Consultants.
• Maintain and administer report databases for current letting dates.
• Administer pay item bid analysis reports using Preconstruction software.
• Support three main divisions with archiving, validating, and organizing construction pre-bid meeting information.
• Maintain confidentiality of sensitive information.

Requirements:

• 1+ years of experience with contract bidding, letting, or prequalification, preferably in transportation, construction, or public procurement.
• 1+ years of experience with report and database administration.
• 1+ years of experience handling confidential information.
• Strong written and oral communication skills.
• Proficiency with Microsoft Office Suite - Word, Teams, Excel, Outlook.

Preferences:

• 1+ years of public sector administrative experience.
• 1+ years of call center or service experience in a technical environment.

If you're ready to make an impact in a vital administrative role, apply now to join our team in Indianapolis, IN!

Subject Line: Administrative Assistant Opportunity in Indianapolis

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