Intelligence Community (IC) Proposal Manager

Location: Chantilly, VAWork Arrangement: Hybrid – Minimum 3 Days Onsite Per WeekEmployment Type: Full-TimeSecurity Clearance: Active TS/SCI Required

Position Overview

We are seeking an experienced Intelligence Community (IC) Proposal Manager to support one of our clients in Chantilly, Virginia.

In this role, you will lead the full proposal development lifecycle for Intelligence Community and Federal Government opportunities, from Request for Proposal (RFP) release through final submission and closeout.

The ideal candidate will have extensive experience managing complex federal proposals, coordinating cross-functional teams, and delivering high-quality, compliant submissions under tight deadlines.

You will work closely with Business Development, Capture, Recruiting, Finance, Operations, and technical teams to develop competitive proposals supporting mission-critical government programs.

Key Responsibilities

Proposal Management & Planning

• Lead the end-to-end proposal development process for Intelligence Community and Federal Government opportunities.

• Develop and maintain proposal schedules, milestones, deliverables, and review timelines.

• Facilitate proposal kickoff meetings and establish team responsibilities and expectations.

• Ensure proposals meet all RFP requirements, compliance standards, and submission instructions.

• Manage proposal documentation, version control, and content integration.

Proposal Development & Reviews

• Collaborate with Capture Managers, Subject Matter Experts (SMEs), and technical teams to develop compelling proposal solutions.

• Plan and facilitate Blue Team, Pink Team, Red Team, Gold Team, and White Glove reviews.

• Incorporate reviewer feedback and ensure consistency, accuracy, and quality throughout proposal submissions.

• Lead the development, writing, and editing of Technical, Management, and Past Performance proposal volumes.

• Develop and maintain reusable proposal content, including program metrics, past performance information, and standardized materials.

• Support responses to Requests for Information (RFIs), Market Surveys, and Sources Sought Notices.

Recruiting & Staffing Coordination

• Partner with Recruiting to identify and secure qualified Key Personnel.

• Coordinate Letters of Commitment and ensure compliance with solicitation requirements.

• Support recruiting efforts for non-key personnel as needed.

• Review and integrate candidate resumes, staffing plans, and personnel narratives into proposal submissions.

Pricing & Financial Coordination

• Collaborate with Finance to coordinate cost and pricing proposal volumes.

• Support Green Team reviews and cost-based rate development.

• Ensure proposed pricing aligns with technical solutions, staffing strategies, and contract requirements.

Proposal Submission & Closeout

• Conduct final proposal reviews with senior leadership.

• Ensure timely and compliant submission of all proposal materials.

• Maintain organized proposal documentation and submission records in SharePoint.

• Track proposal opportunities and update submission statuses in HubSpot.

• Support post-submission activities, including win/loss analysis and lessons learned.

Required Qualifications

• Active TS/SCI security clearance required.

• Ability to work onsite at a secure facility (SCIF) in Chantilly, VA, at least three days per week, with additional onsite support during active proposal efforts.

• Strong proposal writing, editing, organization, and project management skills.

• Ability to manage multiple priorities and meet aggressive deadlines.

• Excellent written and verbal communication skills.

• Ability to collaborate effectively with Business Development, Capture, Recruiting, Finance, Operations, and technical stakeholders.

• Strong attention to detail and commitment to proposal compliance and quality.

• Proficiency with Microsoft Word and proposal documentation processes.

Preferred Qualifications

• 7+ years of proposal management experience supporting Intelligence Community agencies.

• Demonstrated success managing competitive federal proposals as a prime contractor.

• Experience managing proposals valued at $50 million or more, including complex, multi-volume submissions.

• Strong understanding of Federal Acquisition Regulation (FAR) requirements and federal procurement processes.

• Experience leading distributed proposal teams under demanding deadlines.

• Familiarity with Shipley or Shipley-aligned proposal development methodologies.

• Experience with HubSpot, SharePoint, and proposal management tools.

• Experience supporting large-scale Intelligence Community or Department of Defense contracts.

Work Environment

This is a hybrid position based in Chantilly, Virginia, requiring a minimum of three days onsite per week at a secure facility. Additional onsite availability may be required during active proposal development and submission periods.

The role offers an opportunity to contribute to high-impact proposals supporting national security, intelligence, cybersecurity, and other critical federal missions.

Benefits

Our client offers a competitive benefits package that includes:

• Flexible Paid Time Off (PTO) and 11 paid holidays

• Flexible work schedules

• Medical, dental, and vision insurance

• Flexible Spending Account (FSA)

• 401(k) plan with company match

• Tuition assistance and professional development opportunities

• Commuter benefits

• Bonus and employee referral programs

• Career advancement and professional growth opportunities

Equal Employment Opportunity

Our client is an Equal Opportunity Employer committed to providing equal employment opportunities to all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.