International Admission Coordinator, Bilingual (Spanish)

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The International Admission Coordinator reports to the Assistant Vice President for International Admission and supports and enables Emerson College’s worldwide recruitment network of in-country representatives, education agents, and school counselors. The position serves as a dynamic interface between that network and the college’s internal admission processes and services, and helps move international applicants through each step of the enrollment process.
Because our representatives and agents hold the primary relationship with prospective students and families, International Admission Coordinator will work mainly through the network rather than directly with students. The Coordinator will keep representatives and agents informed of the progress of their students in the College’s admission system, to which external partners do not have access, and provides the reports, information, and follow-up they need. They will work primarily with partners in Latin America and other Spanish-speaking markets. There are no recruitment travel responsibilities, although the coordinator will help organize and host international visiting families and familiarization tours for representatives and agents. This is an important role with a direct bearing on the college’s international enrollment and revenue goals.

ESSENTIAL JOB DUTIES

        Serve as the day-to-day interface between Emerson’s international recruitment network (representatives, agents, and school counselors) and internal offices and services, including undergraduate admission and the Office of International Student Services (OISS), so that questions, documents, and decisions move smoothly in both directions

        Monitor and shepherd international applicants through each step of the admission process, from inquiry and application through document verification, admission, deposit, Form I-20, and visa preparation, identifying missing items and bottlenecks and following up through the network

        Keep representatives and agents informed of the progress of their students by preparing and sending regular status reports and timely follow-up, since external partners do not have direct access to the college’s admission system (Slate)

        Support representatives and agents in their communication with prospective students and families by providing accurate, current information on Emerson programs, application requirements, deadlines, credit recognition, and processes, and by helping turn these into clear, step-by-step guidance suited to local audiences

        Communicate in written and spoken Spanish with representatives, agents, and partner schools, and prepare or review Spanish-language messages, materials, and documents as needed

        Gather, verify, and organize the information needed for admission decisions (such as academic records, English proficiency, and financial documentation), apply the college’s established rules and criteria, and prepare recommendations for full admission for review and decision

        Work with designated school officials (DSOs) and OISS to hand off admitted students for Form I-20 issuance, and help representatives and agents understand the I-20 and visa steps and timelines, referring immigration questions to the DSOs

        Maintain accurate applicant records, including attribution to the correct representative or agent, and contribute data and observations to regular funnel and market reporting, flagging trends, bottlenecks, and recurring questions

        Organize and facilitate on-campus visits for international visiting families and familiarization tours for representatives and agents, in coordination with colleagues

        Participate in virtual information sessions, webinars, and network meetings as required

        Participate in projects as required

        Perform other miscellaneous duties as assigned

QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job.

        Bachelor's degree or equivalent experience required

        Professional proficiency in English and Spanish, written and spoken, required

        1-3 years of professional experience in international admission, international education, enrollment services, college admissions, partner or agent liaison, or another service-oriented office working with people across cultures, required

        Experience living, studying, or working in more than one country or culture preferred

        Working knowledge of Portuguese preferred

 

KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job. 

 

        Willingness and ability to learn U.S. international student processes, including the Form I-20 and the student visa process, required; prior familiarity preferred

        Proven ability and agility communicating online, including video conferencing, direct-message platforms, and email, with an appreciation of local preferences and limitations (for example, Google services are not available in the People’s Republic of China) required

        Excellent written communication skills, including the ability to write clear, courteous, and concise status reports and follow-up for readers whose first language is not English

        Exceptional accuracy and attention to detail required

        Ability to apply established rules and criteria consistently, and to recognize when to refer an exception or question to the appropriate colleague

        Superior interpersonal skills and the ability to build trust with both external partners and internal colleagues, acting as a bridge between them

        Cultural awareness and sensitivity to differing expectations, communication styles, and regional contexts

        Self-starter with excellent organizational and follow-through skills, able to track many applicants and open items at once

        Good computer skills and the ability to learn new computer software and reporting tools easily

        Ability to plan and coordinate schedules, visits, and events

        Flexibility to hold virtual meetings outside standard hours to accommodate time zones required

        Knowledge of Emerson College programs and services preferred

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

        This position is generally sedentary in nature, movement throughout the area is required from time to time.

        Ability to have continuous oral and written communication with representatives, agents, school counselors, co-workers and supervisors is essential.

        Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping and the ability to read a computer screen, detect color-coding and read fine print will be expected.

 

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

        General office conditions. Exposed to moderate noise levels

        Regular virtual meetings and correspondence with colleagues and partners across time zones, with occasional early-morning or evening hours

 

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.  Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.

Compensation: $47,550.00 - $56,950.00 annually, commensurate with experience.

 

Grade of Position: 23-05E

Employment Category: Regular

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Scheduled Weekly Hours: 36.25

In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. 

Emerson Employment Categories influence work schedules, benefits eligibility, and time off policies. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage and commuter offerings, are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.