Inventory Administrative Assistant

Position Summary: 

Liberty Lift Solutions, LLC is a growing oilfield company looking for an extremely motivated administrative assistant to join our team. This position will be based out of our Midland, TX location. This candidate must be able to work in a fast-paced environment and be local to the Midland, TX area. 

This position will play an important role in the day-to-day operations and will work closely with the other administrative team members, field supervisors and management. Tasks are computer-intensive and it will be necessary to possess strong computer skills, to execute work efficiently with strong attention to detail. Relevant duties will include but are not limited to: 

Roles and Responsibilities: 

• Purchase Req entry, approval, convert 

• Purchase orders entry, receipt, follow-up 

• Create Job Orders 

• Create Intercompany Transfers 

• Code and approve Invoices  

• PO Reconciliation, Research 

• Actively work to improve AP/PO process in the Permian – provide feedback 

• Work directly with vendors on making sure they follow our processes for payment 

• Help resolve vendor invoice disputes, payment status 

• Get immediate resolution when various utilities or services/parts have been shut off due to no payment 

• New Vendor Set up  

• Open PO Report 

• Answer the phone to take messages or redirect calls to appropriate colleagues 

• Order supplies for the office and field crews 

• Maintain files and records so they remain updated and easily accessible 

• Sort and distribute incoming mail and prepare outgoing mail and packages 

• Utilize office appliances such as photocopier, printers and computers 

• Assist in various tasks as requested by management 

Qualification and Education Requirements: 

• Experience working in the Oil and Gas Industry 1+ year 

• Must have experience with Microsoft Excel, Outlook, Word and Adobe PDF Editor 

• Ability to learn new online operating systems required to perform the tasks associated with the job 

• Possess excellent organizational skills, superior attention to detail, problem solving and analytical skills 

• Ability to meet department KPI’s and deadlines 

• Duties associated with this position are subject to change, candidates need to be adaptable and willing to accomplish additional tasks 

• A valid Driver’s License is required 

• Qualified to work in the US 

Job Type: Full-time 

Benefits: 

• 401(k) and matching 

• Dental and Vision insurance 

• Health insurance 

• Health Savings Account 

• Life insurance 

• Paid time off 

Schedule: 

• 8-hour in office shift 

• Monday to Friday 

• Occasional over time will be required 

Education: 

• High school or equivalent (Preferred) 

Job Type: Full-time 

Pay: $20.00 - $24.00 per hour 

Benefits: 

• 401(k) 

• Dental insurance 

• Health insurance 

• Paid time off 

• Vision insurance 

Schedule: 

• 8 hour shift 

Education: 

• High school or equivalent (Preferred) 

Experience: 

• Oil and Gas Industry: 1 year (Preferred) 

• Accounts payable: 1 year (Required) 

Work Location: In person