Inventory Control Specialist

Job Summary

Do you take pride in keeping inventory accurate and operations moving smoothly? As an Inventory Control Specialist, you will maintain reliable product records, coordinate cycle counts, verify reserve inventory and support annual physical inventory activities. You will investigate discrepancies, audit orders, reconcile returns, process warehouse rework, assign nutritional value codes and coordinate kit audits. What success looks like in the first 6-12 months: inventory records remain current, differences are investigated and communicated promptly, returns and rework are processed accurately and dependable inventory information supports efficient order fulfillment.

A Day in the Life

The essential functions described below represent the primary responsibilities of this role and may be performed with or without reasonable accommodation.

Inventory Management:

• Coordinates and conducts regular cycle counts, reports accuracy and discrepancies, keeping records current and reducing stockouts.
• Assists with reserve cycle counts to verify inventory levels, prevent overstocking and guide responsible resource use.
• Investigates inventory discrepancies, including reports from other teams, to correct records and prevent financial loss.
• Prepares for and assists with annual physical inventory, confirming item quantities and identifying differences requiring escalation.

Order Fulfillment and Quality:

• Audits pulled orders for counting and labeling errors, preventing fulfillment disruptions and risks to operations or organizational reputation.

Partnership

• Works with the volunteer center to audit kits and cycle-count components, protecting kit accuracy and operational continuity.
• Works with the recovery team to ensure accuracy with re-work product specifications.

Data Management and Processing:

• Enters rework from multiple warehouse areas each day, keeping inventory records current and reducing avoidable purchases.
• Assigns nutritional value codes to items, ensuring product information is available for accurate handling and reporting.
• Processes physical and system returns, reconciling both records to reduce downtime, costs and inventory inaccuracies.

Other Duties as Assigned

Duties and responsibilities may be added or changed at any time at the discretion of your supervisor, formally or informally, either verbally or in writing.

What You Need to Succeed

Competencies:

• Accountability. Knows the link between the position and overall goals. Accepts responsibility for work outcomes.
• Communication. Asks clarifying questions what others have said to verify knowledge. Communicates based on the needs of the situation. Presents information, research, ideas and positions in a clear way.
• Data Management. Collects, organizes and maintains accurate data using clear systems so information is easy to find and understand. Follows documentation, privacy and quality standards to keep data reliable and secure. Uses data for work and reporting, asking questions when information is missing or unclear.
• Detail-oriented. The ability to focus on and manage the small, intricate elements of tasks, projects or processes. Paying attention to accuracy, precision and thoroughness in one's work.
• Problem Solving. Uses a rational method for organizing and examining information. Identifies options for solving a problem. Evaluates the relative strengths and weaknesses of each option.
• Qualitative/Quantitative Data. Dissects data to make comparisons and draw conclusions. Interprets pertinent data from a variety of surces. Identifies cause and effect relationships and trends to solve complex problems.
• Quantitative Proficiency. The skill and capability to work with numbers, perform calculations, dissect numerical information and make informed conclusions based on quantitative data.
• Safety Awareness. Prioritizes safety and follows safety procedures to prevent injuries and damage to products, equipment or facilities.
• Task Management. Manage and perform many tasks or activities while maintaining quality, efficiency and focus. Juggling different responsibilities, priorities and deadlines.

Required Qualifications

How you have spent your time:

• High school diploma or equivalent.
• Experience counting products, maintaining inventory records, entering data and identifying discrepancies in a warehouse, retail, distribution or related setting.
• Ability to perform basic arithmetic and compare physical counts with system records accurately.
• Ability to organize assigned work, meet established deadlines and communicate inventory differences clearly.

Other Requirements:

• Proficiency in common office applications, such as email, messaging, word processing and spreadsheets, and job-specific inventory systems.
• Valid driver's license with a driving record that meets organizational standards.
• Ability to learn and adapt to new technologies.
• Ability to complete a background check, motor vehicle record review, drug screening and physical assessment as required for the role.
• Ability to obtain forklift certification within the organization's required timeframe.

Safety Sensitive Designation:

This position is classified as Safety Sensitive under Oklahoma law. Employees in safety-sensitive roles perform duties where even a momentary lapse in concentration could result in injury to themselves, others or cause environmental harm. The Regional Food Bank of Oklahoma is not permitted to hire applicants who hold a medical marijuana card for safety-sensitive positions, in compliance with state law.

Preferred Qualifications

How you have spent your time:

• One year of experience in supply chain, warehousing, distribution or inventory control.
• Experience using an inventory management or warehouse management system.
• Exposure to cycle counting, physical inventory processes or order audits.
• Familiarity with product labeling, nutritional coding or return processing.

Physical & Environmental Expectations

This position performs physically demanding work in warehouse and operational environments, including operating forklifts, pallet jacks and other heavy equipment. The role occasionally moves objects exceeding 100 pounds, frequently moves objects weighing up to 50 pounds and constantly moves objects weighing up to 20 pounds, using mechanical aids when appropriate. Work may include elevated or confined spaces, background noise and extended periods of concentration while driving or operating equipment. Personal Protective Equipment must be worn when required. The position is frequently exposed to outdoor conditions, extreme temperature changes, dust, chemicals, gases, fumes, smoke, noise and vibrations. Work is generally performed in indoor or outdoor industrial environments. Regular travel is not required, although occasional trips may be necessary for meetings, training or assignments. Work hours may occasionally be adjusted to support operational priorities.

EEO & Accommodation Statement

Diversity creates a healthier atmosphere. The Regional Food Bank of Oklahoma is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, marital status, genetic information or any other characteristic protected by law. Consistent with the Americans with Disabilities Act (ADA) and applicable state laws, it is the policy of the Regional Food Bank of Oklahoma to provide reasonable accommodation for qualified individuals with disabilities throughout the application process and employment. If reasonable accommodation is needed, please contact Human Resources at hr@rfbo.org.