HumanHire has partnered with a prestigious mid-sized IP law firm in Chicago to find an IP Legal Assistant to join their growing team!
The IP Legal Assistant will be responsible for providing specialized word processing and secretarial support, including drafting, formatting, and electronically filing patent prosecution documents with the USPTO, generating TOC/TOA tables for litigation briefs, and assisting attorneys with client reporting, discovery, and administrative tasks.
What's in it for you?
Pay: $65,000 - $75,000/yr + OT & Bonus!
Hybrid work model! (2 days remote per week)
Great Benefits: PTO, Medical, Life, Disability, 401K match, life insurance, disability insurance, flexible spending account and more!
IP Legal Assistant Responsibilities:
Format, proofread, and electronically file patent applications, amendments, extensions, and Information Disclosure Statements with the USPTO via Patent Center/MyUSPTO and EFS
Prepare draft responses to Office Actions and manage client reporting for both US and foreign USPTO actions and filings
Execute advanced Word processing tasks for litigation documents, including styles formatting, document conversion, and generating Tables of Contents (TOC) and Tables of Authorities (TOA) for briefs
Assist attorneys with litigation workflow tasks, including generating claim charts, deposition designations, and converting discovery requests into formal response templates
Provide overflow, secretarial coverage, and administrative support, including logging daily time entries in ProLaw, processing expense reports, and managing electronic filing profiles
IP Legal Assistant Qualifications:
Minimum of 23 years of recent patent prosecution experience, including direct working knowledge of USPTO filing procedures, Patent Center/MyUSPTO, and PAIR systems
Proven litigation support experience (12 years preferred) with intermediate to advanced mastery of Microsoft Word (styles, TOC/TOA generation) and Adobe Acrobat Pro
Strong familiarity with IP management software and billing tools (such as IPManager and ProLaw), paired with exceptional proofreading, document formatting, and organizational skills
If interested, please apply to this posting for immediate consideration! If this is not the ideal role for you, please look at our website www.humanhirellc.com for additional job opportunities!
HumanHire is a national executive search and staffing firm with a leadership team that has over 50 years of experience as trusted industry professionals specializing in direct hire, temp to hire, temporary, and payrolling services. We have cultivated long-lasting relationships and utilize them to connect our candidates and clients in several industries and job functions:
Paralegals
Legal Assistants
Billing and Accounting
Attorneys
Legal Secretaries
Human Resources
Business Development
Numbers & Facts
Location
Chicago, IL
Salary
$65,000–$75,000 Per Year
Skills
Accountingunmatched
Administrative Skillsunmatched
Adobe Acrobatunmatched
Billingunmatched
Billing Softwareunmatched
Business Developmentunmatched
Customer Support/Serviceunmatched
Documentation Formatunmatched
Executive Recruitingunmatched
Expense Managementunmatched
Expense Reportsunmatched
Format Conversionunmatched
Human Resourcesunmatched
Insuranceunmatched
Intellectual Property (IP)unmatched
Leadershipunmatched
Legalunmatched
Legal Support Skillsunmatched
Litigationunmatched
Microsoft Wordunmatched
Organizational Skillsunmatched
Patent Applicationsunmatched
Patent Procurementunmatched
Patentsunmatched
Proofreadingunmatched
Sales Managementunmatched
Word Processingunmatched
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