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IP Tech Legal Secretary

Baker McKenzie

Dallas, TX

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JOB DETAILS
SKILLS
Administrative Procedures, Administrative Skills, Administrator Documentation, Analysis Skills, Attorney, Bakery, Billing, Calendar Management, Check Processing, Communication Skills, Customer Relations, Detail Oriented, Diversity, English Language, Establish Priorities, Event Management, Expense Reports, High School Diploma, Intellectual Property (IP), Legal, Legal Documents, Legal Support Skills, Lift/Move 25 Pounds, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Office Management, Organizational Skills, Patents, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Professional Services, Proofreading, Seminars, Telephone Skills, Time Management, Trademarks, Typing, Vendor/Supplier Management, Willing to Travel, Writing Skills, iManage
LOCATION
Dallas, TX
POSTED
2 days ago
Job Information

Posting Date

10-Jul-2026

Requisition ID

3176

States/Provinces/Cities

Dallas

Location Type

Hybrid

Business Unit

Business Professionals

Function

Operations

Full Time or Part Time

Full Time

Description & Requirements

Role purpose

To provide secretarial and administrative support as required to attorneys.

Main responsibilities

  • Manage and maintain complex attorney calendars and scheduling requirements.
  • Coordinate and organize meetings, events, seminars, and other business activities.
  • Arrange extensive domestic and international travel, including last-minute travel needs.
  • Process and manage vendor invoices and related administrative documentation.
  • Screen and direct phone calls and other incoming communications.
  • Prepare expense reports, check requests, time entries, billing support, and other administrative tasks.
  • Draft correspondence and other communications on behalf of attorneys with minimal supervision.
  • Format, revise, proofread, and prepare legal documents and presentations.
  • Monitor and respond to incoming emails and communications, prioritizing as appropriate.
  • Maintain professional interactions with clients and internal stakeholders.
  • Update and proof visual presentations and business materials.
  • Exercise sound judgment and problem-solving skills when handling administrative matters.
  • Take initiative in resolving issues and completing assignments when limited direction is provided.
  • Work effectively under pressure while managing competing priorities and tight deadlines.
  • Maintain a high degree of confidentiality and professionalism.
  • Collaborate with colleagues across practice groups and office functions, fostering a positive team environment.
  • Volunteer to assist others and share information and expertise with team members as needed.
Technical skills, qualifications and experience
  • High School Diploma or equivalent required; Secretarial Degree preferred.
  • Prior experience in a legal or professional services environment, preferably supporting Intellectual Property and Technology practices (patents and trademarks).
  • Intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
  • Intermediate knowledge of legal and office management systems, including iManage, Intapp Time, Intapp Open, and Chrome River.
  • Ability to perform extensive typing, filing, and other administrative activities, including occasional lifting of materials up to 25 lbs.
  • Ability to work independently, prioritize workload effectively, and meet established deadlines.
  • Strong organizational, planning, and time-management skills.
  • Excellent English written and verbal communication skills.
  • Strong attention to detail, accuracy, and commitment to quality.
  • Demonstrated analytical and problem-solving capabilities.
  • Ability to interact professionally with individuals at all levels of the organization.
  • Understands firm structure, processes, and available resources.
  • Actively pursues opportunities for professional development and collaboration.
  • Continuously seeks opportunities to improve processes and administrative procedures.
About us

Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders .

Additional Information

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates. Should candidates require any reasonable adjustments and/or accommodations when applying to or interviewing with our Firm, please notify recruitmentservices@bakermckenzie.com

Pay Transparency
  • This position is bonus eligible and includes benefits such as medical, dental, vision, and 401(k) based on number of hours worked.
  • The US base compensation for this position is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

About the Company

B

Baker McKenzie

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