IT Financial Support Specialist

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Temple University''s Information Technology Services Department is searching for an IT Financial Support Specialist!

Become a part of the Temple family and you will have access to the following:

Full medical, dental, vision coverage

Paid time off

9 Federally Observed Paid Holidays

3 Personal Days

Tuition remission - eligible employees and their dependents can obtain a degree TUITION-FREE

A generous retirement plan and so much more!

Salary Range: $50,000 - $60,000

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary

Reporting to the Financial and Accounting Manager for Information Technology Services (ITS), the IT Financial Support Specialist will assist with the financial management of the Office of Telecommunications and ITS by being the primary processor for all bills, invoices and encumbrances related to the operations of Telecommunications and other IT related services. Assist in monitoring and reconciling operating and capital budgets; assist in developing monthly financial reports and systematically analyzing and reporting on the department's expenditures; and lead with submitting, auditing, and approving vendor invoices.

The IT Financial Support Specialist will assist in reviewing vendors' telephone and cellular bills for accuracy, monitor service utilization, provide recommendations on plan changes, and eliminate services that are no longer needed. Routinely analyze invoices, lines, rates, tariffs, taxes, plans, usage, and call volume for proper invoicing and optimization, as well as assist with managing mobile devices/services for business use under the corporate liability program.

Process vendor invoices for payment, working with the University Accounts Payable department, ensuring payments are processed timely to avoid late fees & service interruption. In a constant and consistent audit cycle, checking and verifying SSB for posting. Respond to sub-contractors'' & vendors'' payment status inquiries and coordinate the vendor account setup process for Account Payable's vendor portal.

The IT Financial Support/Financial Specialist will compile and maintain accounts payable records and assist with monthly closing processes, periodic audits, and special projects. The incumbent will work with purchasing, accounts payable, and general accounting to process paperwork and resolve fiscal problems, create and maintain purchase orders and agreements, process check deposits, create journal entries, and provide other financial support as directed.

The IT Financial Support Specialist will perform confidential administrative support to all levels of Administrators and is expected to provide a high level of customer service while maximizing productivity with minimum downtime. Performs other duties as assigned.

Opportunities for flexible work schedules based on business needs exist, but this is primarily an on-campus position.

Job Details

• This position requires a background check for PII/Cash Handling responsibilities.

Required Education and Experience

• Bachelor's degree
• At least one year of directly related accounting and technical experience
• Demonstrated experience with Accounts Payable policies, journal entries, and procedures
• Computer experience, including MS Office Suite (with advanced proficiency in MS Excel) and enterprise databases
• An equivalent combination of education and experience may be considered.

Preferred Education and Experience

• Understanding technical support for a Telecommunications/Network Services Unit

Required Skills and Abilities

• Excellent analysis and problem-solving skills and the ability to work with large quantities of information
• Strong interpersonal skills, along with excellent writing and verbal communication skills
• Demonstrated customer service skills along with the ability to interact with a diverse group of students, faculty and staff over the phone and in person
• Ability to assist with the development and maintenance of the overall inventory process/protocol, working with the warehouse team on monitoring inventory levels and submitting orders for equipment replenishment
• Demonstrated ability to multi-task, work in a fast-moving environment, and adapt to change
• Ability to work independently and prioritize tasks with a high degree of attention to detail
• Demonstrated organizational and analytical skills
• Ability to work nights/weekends/early mornings based on business needs

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University''s Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

'',''!*!

Temple University''s Information Technology Services Department is searching for an IT Financial Support Specialist!

Become a part of the Temple family and you will have access to the following:

Full medical, dental, vision coverage

Paid time off

9 Federally Observed Paid Holidays

3 Personal Days

Tuition remission - eligible employees and their dependents can obtain a degree TUITION-FREE

A generous retirement plan and so much more!

Salary Range: $50,000 - $60,000

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary

Reporting to the Financial and Accounting Manager for Information Technology Services (ITS), the IT Financial Support Specialist will assist with the financial management of the Office of Telecommunications and ITS by being the primary processor for all bills, invoices and encumbrances related to the operations of Telecommunications and other IT related services. Assist in monitoring and reconciling operating and capital budgets; assist in developing monthly financial reports and systematically analyzing and reporting on the department's expenditures; and lead with submitting, auditing, and approving vendor invoices.

The IT Financial Support Specialist will assist in reviewing vendors' telephone and cellular bills for accuracy, monitor service utilization, provide recommendations on plan changes, and eliminate services that are no longer needed. Routinely analyze invoices, lines, rates, tariffs, taxes, plans, usage, and call volume for proper invoicing and optimization, as well as assist with managing mobile devices/services for business use under the corporate liability program.

Process vendor invoices for payment, working with the University Accounts Payable department, ensuring payments are processed timely to avoid late fees & service interruption. In a constant and consistent audit cycle, checking and verifying SSB for posting. Respond to sub-contractors'' & vendors'' payment status inquiries and coordinate the vendor account setup process for Account Payable's vendor portal.

The IT Financial Support/Financial Specialist will compile and maintain accounts payable records and assist with monthly closing processes, periodic audits, and special projects. The incumbent will work with purchasing, accounts payable, and general accounting to process paperwork and resolve fiscal problems, create and maintain purchase orders and agreements, process check deposits, create journal entries, and provide other financial support as directed.

The IT Financial Support Specialist will perform confidential administrative support to all levels of Administrators and is expected to provide a high level of customer service while maximizing productivity with minimum downtime. Performs other duties as assigned.

Opportunities for flexible work schedules based on business needs exist, but this is primarily an on-campus position.

Job Details

• This position requires a background check for PII/Cash Handling responsibilities.

Required Education and Experience

• Bachelor's degree
• At least one year of directly related accounting and technical experience
• Demonstrated experience with Accounts Payable policies, journal entries, and procedures
• Computer experience, including MS Office Suite (with advanced proficiency in MS Excel) and enterprise databases
• An equivalent combination of education and experience may be considered.

Preferred Education and Experience

• Understanding technical support for a Telecommunications/Network Services Unit

Required Skills and Abilities

• Excellent analysis and problem-solving skills and the ability to work with large quantities of information
• Strong interpersonal skills, along with excellent writing and verbal communication skills
• Demonstrated customer service skills along with the ability to interact with a diverse group of students, faculty and staff over the phone and in person
• Ability to assist with the development and maintenance of the overall inventory process/protocol, working with the warehouse team on monitoring inventory levels and submitting orders for equipment replenishment
• Demonstrated ability to multi-task, work in a fast-moving environment, and adapt to change
• Ability to work independently and prioritize tasks with a high degree of attention to detail
• Demonstrated organizational and analytical skills
• Ability to work nights/weekends/early mornings based on business needs

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University''s Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

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