Administrative Skills, Calendar Management, Communication Skills, Detail Oriented, Documentation, Executive Assistant Skills , Expense Reports, Interpersonal Skills, Mail Processing, Microsoft Product Family, Multitasking, Operational Support, Organizational Skills, Plan Meetings, Record Keeping, Schedule Development, Telephone Skills, Time Management, Travel Planning, Writing Skills
Location: Onsite
Employment Type: 6-Month Contract-to-Hire
Oxford Solutions is working with a client seeking a Junior Executive Assistant to support a small team of senior leaders. This is an excellent opportunity for an early-career administrative professional who is organized, proactive, and comfortable working in a fast-paced environment.
The ideal candidate will be able to manage competing priorities, maintain coordinated executive calendars, and serve as a central point of contact for meetings, communications, travel, and day-to-day administrative needs.
Responsibilities
- Manage complex calendars and coordinate schedules across multiple executives
- Arrange meetings, conference calls, appointments, and internal events
- Serve as a professional liaison between executives, employees, clients, and external contacts
- Draft, review, and organize correspondence, meeting materials, and presentations
- Coordinate domestic travel, itineraries, accommodations, and transportation
- Prepare and process expense reports and supporting documentation
- Assist with meeting preparation, agendas, notes, and follow-up activities
- Maintain organized records, files, and confidential information
- Provide general operational and administrative support as priorities change
- Anticipate scheduling conflicts, deadlines, and executive support needs
Qualifications
- 1-3 years of administrative, executive support, or office coordination experience
- Experience supporting multiple leaders or executives simultaneously
- Strong calendar management and scheduling skills
- Proficiency with Microsoft 365, Google Workspace, or similar productivity tools
- Excellent professional writing, communication, and interpersonal skills
- Strong attention to detail and ability to manage multiple priorities
- Professional judgment when handling confidential or sensitive information
- Ability to work independently and adapt quickly in a fast-moving environment
Junior Executive Assistant - 26-00585