Labor Compliance Administration

• Review awarded contracts to identify prevailing wage (PW), certified payroll (CP), and OCIP requirements.
• Collect, review, and maintain compliance-related contract documents.
• Verify documentation required to determine project-specific compliance obligations.
• Create and maintain electronic job folders and compliance records for all applicable projects.
• Add new projects to certified payroll and prevailing wage tracking systems.
• Prepare and submit compliance documents required before project startup.

Certified Payroll & Prevailing Wage Compliance

• Prepare and process weekly and monthly certified payroll reports for projects across multiple states.
• Monitor certified payroll and prevailing wage tracking logs to ensure timely reporting and compliance.
• Run timesheet and labor reports to identify employees working on prevailing wage projects.
• Calculate prevailing wage rates, fringe benefits, and labor classifications in accordance with contract requirements.
• Coordinate with Payroll to ensure employees are paid correctly and in compliance with applicable wage determinations.
• Calculate and process back-pay adjustments when wage discrepancies are identified.
• Maintain accurate employee compensation, classification, apprenticeship, deduction, and labor reporting records.

Reporting & Regulatory Compliance

• Prepare and submit required certified payroll and labor compliance reports to customers, agencies, and governing bodies.
• Process California apprenticeship and training fund contributions and related monthly reporting.
• Stay current on federal, state, and local prevailing wage laws and certified payroll requirements.
• Track regulatory changes and update processes to maintain compliance.
• Communicate with contractors, customers, and regulatory agencies to resolve compliance issues and reporting discrepancies.

Audits & Record Management

• Collaborate with Labor Compliance Analysts and internal stakeholders during audits and investigations.
• Assist in calculating underpayments, restitution, penalties, and corrective actions as needed.
• Maintain organized project files, logs, spreadsheets, and supporting documentation.
• Ensure all records are complete, accurate, and audit-ready.

• High School Diploma or GED.
• 3+ years of experience in labor compliance, certified payroll, payroll administration, prevailing wage administration, or a related field.
• Working knowledge of federal, state, and local prevailing wage regulations.
• Proficiency with Microsoft Excel, Word, and other business software applications.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential employee and payroll information with discretion.

Preferred

• Experience with certified payroll reporting across multiple states.
• Knowledge of Davis-Bacon Act requirements and state prevailing wage programs.
• Experience working with payroll systems and labor compliance software.
• Experience supporting government-funded or public works projects.

Key Competencies

• Regulatory Compliance
• Certified Payroll Administration
• Prevailing Wage Analysis
• Contract Review
• Audit Support
• Data Integrity & Reporting
• Time Management
• Cross-Functional Collaboration