Lead Office Administrator

Lead Office Administrator Job Description

Job Description: The Lead Office Administrator will support the administrative functions of a local funeral home or brand. 

Reports to: Funeral Home General Manager and Location Leader

Responsibilities:

• Process and scan contracts and forms into funeral home software to maintain proper records 
• Make deposits as needed and collaborate with corporate administrator
• Order supplies for the office and complete inventory counts
• Assist funeral directors in preparing and/or overseeing all funeral/cemetery-related forms, including death certificates, obituaries, video tributes, etc.
• Receive and pay local invoices, as directed by the General Manager or Location Leader
• Collect, scan, file employee credit card receipts and help update software, as needed
• Maintain an organized, structured and efficient work area
• Assist funeral directors in preparing printed materials for services (i.e., memorial folders, programs, bookmarks, register books.)
• Administer local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.) in cooperation with H.R. and Corporate Administrator..
• Update company website with current obituaries and ensures obituaries are placed in requested newspapers
• Perform light cleaning, setting-up the funeral home for visitations & services
• Notarize documents, as needed (the fee to become a notary will be paid for by the Company)