The Leasing Administrator supports the community's leasing operations by keeping information accurate, communication clear, and service consistent-delivering a high-level of customer service from first inquiry through move-in. This position will support our luxury property in Chatham, NJ and also our upcoming brand new luxury lease-up property in Millburn, NJ. This is a great opportunity for a career property management individual who wants to learn a lease-up from the ground up.Key responsibilities include:- Manage leasing-office administrative tasks, resident/prospect correspondence, and orderly filing/scanning of leases and packets- Greet and register prospects, answer phones/emails promptly, and route leads to the leasing team- Maintain data and reporting in Yardi and Microsoft Office; track move-ins/move-outs and prepare daily/weekly leasing reports- Coordinate scheduling support with property and maintenance teams, including turnover timing and lease signings- Help keep the leasing center professional and presentable; support supply ordering and collateral organization Schedule: Friday-Tuesday 10am-6pm; subject to change upon businses needs Job Responsibilities:Minimum Required Qualifications:High school diploma or equivalent1+ years' experience in property managementStrong interpersonal skillsProficient in computer programs, including Microsoft Office and YardiAbility to work with minimal supervisionWell organized with excellent time management skillsKnowledge of rules, regulations and laws regarding property managementMaintain regular and punctual attendanceWork overtime hours as required to complete assignments/projectsComply with all company policies and proceduresProfessional ImageStrong Verbal SkillsStrong customer service orientation Leasing AdministrationHandle all administrative duties as neededMaintain a professional, friendly, and inviting atmosphere in the leasing centerGreet and register all prospective residents and obtain necessary guest card informationAnswer phone promptly and courteously and maintain the phone traffic recording for prospect phone calls and visits.Direct email and phone leads to the leasing teamMaintain prospect and resident database in customer management system (Yardi software)Prepare and distribute daily and weekly leasing reports to upper management teamEnsure accurate and timely reporting of move-ins and move-outsMaintain orderly files for all prospects and residentsScan leases and file accordinglyMaintain complete resident files for every residentMaintain general office filesMaintain inventory of office supplies, and place orders as neededKeep collateral materials orderly and readily available for leasing staffHelp leasing team with preparation of lease packages and move in packets as neededAssist in the scheduling of vacant apartment turnover work as neededPrepare resident/prospect correspondence as neededCoordinate promotional events as needed with site staffUpdate apartment pricing and community details on ILS websites, as neededComplete other duties as assigned by upper management Ensure Fair Housing and company policy complianceLeasing Office openingLeasing Office ClosingGreeting walk-in and existing appointmentsAnswer calls and email inquiries. Check voicemail consistently.Check office supplies and make any orders required (Mondays Only).Check and update files.Keep office and common areas tidy and presentable.Schedule lease signings as needed.Prepare move-in packets for new move-insPrepare resident move-in gifts as needed SafetyLearn and ensure compliance with all company, local, state and federal safety rulesEnsure that unsafe conditions are corrected in a timely mannerDirect staff to follow a "safety first" principle Physical/Mental DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Effectively read, think, organize, analyze and perform mathematical calculations DisclaimerThis job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, management reserves the right to review and revise the job description at any time. Employment with the company is at-will. Employees must be able to satisfactorily perform all the essential functions of the position. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without a reasonable accommodation. If an accommodation would cause an undue hardship, such persons may not be eligible for the position.If you're ready to launch your career and develop skills in leasing operations, apply today!