Responsible for providing administrative support to the Legal Department, including the Contracts Administration team and Alliant's in-house attorneys. Essential duties and responsibilities include managing the contracts email inbox and maintaining the contracts inbox manual. Processes contracts and other legal requests, including distributing requests to appropriate team members, conducting initial research, coordinating review, and gathering required information from different sources. Facilitates completion of various agreements, including populating standard templates, coordinating signatures, and collecting fully signed documents. Updates and maintains the contracts database using the team's contract management system. Coordinates team meetings and prepares meeting agendas. Performs periodic audit of files and databases and helps resolve deficiencies. Interacts with both external and internal stakeholders to support legal and contract requests. Assists with electronic billing administration. Maintains master calendars for contracts and legal projects. Performs administrative duties and periodically assists with special projects for the Legal Department. Assists with the preparation of correspondence, presentations, and spreadsheets, including proofreading for formatting, punctuation, and grammar.
Qualifications include a high school diploma or equivalent combination of education and experience. A bachelor's degree or equivalent combination of education and experience is preferred. One or more years of related administrative or general office experience is required. Experience and general knowledge of the commercial insurance industry is preferred. Legal background and paralegal training are also preferred. Skills include excellent reading comprehension, verbal and written communication skills, good leadership, problem-solving, and time management skills, excellent project management; ability to complete multi-faceted projects from start to finish, ability to take initiative and motivation to work independently, exceptional ability to multitask on multiple high-priority projects, ability to maintain sensitive information with extreme care, ability to interact well with senior executives and colleagues, good planning, organizational, and prioritization skills, desire to grow skills and advance career, proficiency in Microsoft Office products, proficiency in Adobe PDF program, proficiency in Microsoft SharePoint a plus, but not required, and experience working with a contract management system is a plus.