Job Description
Legal Administrative Assistant - Insurance defense:
- Supporting 1 contract attorney, 1 associate attorney and 2 Of Counsel attorneys and interaction with the paralegal
- Insurance defense (defending doctors)
- Med Mal
- Commercial litigation
Other MUST HAVEs
- Minimum 3-5 years' experience preferably in a law firm or litigation environment
- High School Diploma or equivalent required
- Able to work in a fast-paced environment
- Familiarity with document formatting and court procedures
- Litigation experience
- Experienced with OR & WA and Federal e-filing using e-filing applications (File & ServeXpress)
- Assist OR partner with almost all WA cases
- Ensure seamless communication to support the delivery of high-quality legal services
- Strong organizational skills with the ability to manage multiple deadlines with the ability to maintain strict confidentiality
Key Responsibilities
- Heavy new matter openings and closings, including conflict checks, engagement letters, and file management
- Drafting, proofing, editing (caseload: approximately 100 active cases)
- Expense management
- Enter Attorneys’ billables and work with the accounting team with billing support, client budgets, and billing inquiries
- Maintain case calendars (hearings, depositions, mediations, deadlines)
- Prepare expense reports and assist with travel arrangements
- manage vendor invoices, reimbursements, and check requests
- Assist with client billing inquiries, budgets, appeals, and collections
- Support additional projects operational initiatives as needed
Software used
- WebTime for timekeeping
- CLIO for case management
- Pacer for e-filing
- iManage for document management
- Microsoft Suite for calendaring, email, word, excel, etc.
- Microsoft Teams and Zoom for meetings
- Skedda for conference room bookings
- UKG for timecards
- Kofax for documents
- InTapp and BillTrack Pro are also frequently used
About the Firm and Benefits
- Mid-size firm / 50 employees at the Portland office
- Welcoming culture, quarterly / special employee events
- 37.5 hour weeks
- Free Parking
- 10 Federal Holidays
- Hybrid schedule: 3 days in office / 2 days remote
With more than 1400 attorneys across 46 offices nationwide, our client is recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal's survey of the nation's largest law firms.
Numbers & Facts
| Location | Portland, OR |
| Industry | Staffing/Employment Agencies |
| Company Size | 1 to 9 employees |
| Year Founded | 2007 |
| Website | http://www.ssgstaffing.com |
About Company
HOSPITALITY DIVISION
Specializing in Executive Hospitality Recruitment
Featuring Customized Recruiting Solutions Tailored to our Clients' Needs
Committed to our Clients by Providing a Streamlined Recruiting Process
Dedicated to our Candidates by offering a Confidential and Simplified Job Search
HOSPITALITY RECRUITMENT EXPERTISE
Management
Marketing & Sales
Corporate Operations
Executive C-Level
OUR MISSION
To provide customized recruiting solutions tailored to our clients' needs,
through improved talent acquisition efficiencies thus reducing
the overall time to hire hospitality staff.
Skills
- Accountingunmatched
- Administrative Skillsunmatched
- Attorneyunmatched
- Billingunmatched
- Budgetingunmatched
- Calendar Managementunmatched
- Case Managementunmatched
- Check Processingunmatched
- Credit and Collectionsunmatched
- Customer Support/Serviceunmatched
- Document Managementunmatched
- Documentation Formatunmatched
- Editingunmatched
- Expense Managementunmatched
- Expense Reportsunmatched
- File Managementunmatched
- High School Diplomaunmatched
- Insuranceunmatched
- Legalunmatched
- Legal Support Skillsunmatched
- Litigationunmatched
- Microsoft Excelunmatched
- Microsoft Product Familyunmatched
- Microsoft Wordunmatched
- Operational Supportunmatched
- Organizational Skillsunmatched
- Paralegalunmatched
- Proofreadingunmatched
- Team Playerunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Vendor/Supplier Managementunmatched
- iManageunmatched
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