Legal Administrative Assistant

Established full service commercial real estate firm in Newport Beach is seeking an associate to join our firm and work in a professional environment to support the CEO/General Counsel, as well as be a major part of our operations team.  

We own and manage all of our own properties and as a licensed real estate broker we keep all of our leasing activities in-house, therefore the position offers many opportunities to be directly involved in many engaging aspects of the business. 

Responsibilities

• Assisting with the design, coordination and management of Tenant Improvement Projects, as well as major project upgrades
• Drafting commercial lease documents 
• Preparing lease abstracts
• Drafting correspondence and tenant communications
• Asist with financing, acquisitions, dispositions involving our commercial real estate portfolio
• Asist with the Common Area and Maintenance Reconciliations (CAM Recs)
• Assists with operational responsibilities including tenant move-ins and move-outs, account reconciliations.
• Assisting company general counsel with the preparation of legal documents
• E-filing of court documents in LA/OC
• Managing our CoStar and other multi-listing accounts
• Assisting with the management and onboarding of vendors
• Assist with company sponsorship of community events and activities
• Manage digital filing systems to insure a consistent companywide approach.
• Coordinate travel and conference call schedules

Qualifications

• Bachelor's degree or equivalent experience
• 3 + years of experience with comparable responsibilities.
• Solid understanding of real estate practices and principles.
• Proficient in working with Dropbox or MS OneDrive, Excel, Word and Adobe Acrobat.
• Effective oral and written communication skills.
• Familiar with property management software is a plus.
• Familiarity with LA/OC E-Filing System
• Familiarity with QuickBooks
• Professional, organized and disciplined.
• Ability to meet deadlines and be accountable for your responsibilities.
• Reliable attendance
• Attention to Detail is a Must